Senior Analyst, Accounts Payable
- Employer
- BASF
- Location
- Kuala Lumpur, MY
- Salary
- Competitive Salary
- Closing date
- Nov 9, 2020
View more
- Job Role
- Accounts Payable
- Sector
- Finance
- Contract Type
- Permanent
- Hours
- Full Time
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Description
The BASF Shared Services Center Kuala Lumpur wasestablished in 2005. Located in Kuala Lumpur, it has approximately 700employees and provides functional services in the areas of Finance,Controlling, Information Services, Human Resources, Environment, Health &Safety, Procurement, and Import-Export Order Management to BASF companies andaffiliates in 17 markets across Asia Pacific. BASF also has three other SharedService Centers that cover Europe and the Americas, located in Berlin andLudwigshafen, Germany, and Montevideo, Uruguay.
Objectives of the Position
Provide Accounts Payable transaction processingsupport to deliver Accounts Payable services to BASC's customers in accordancewith established Accounts Payable processes and work procedures and incompliance with BASF policies, Financial Reporting Compliance (FRC)requirements and local company legal and statutory requirements.
Ensure that timelines and quality meet the agreedservice levels and targets.
To coordinate, train and support the analyst inperforming Accounts Payable function.
Assist and support AP Managers in daily task,implementation of project initiatives as when required e.g. continuousimprovements, FRC, Six Sigma, etc
Main Tasks
Functional Tasks (including but not limited to):
Process accounts payable invoices and employeeclaims
Be a 'Super user' within the team, providing expertknowledge and support to peers and analysts through proper knowledge transfer;sharing of resource, knowledge, experience and best practice
Act as a backup for manager on daily task and aswhen required
To monitor and supervise all accounts payabletransactions within the given time frame
Ensure all transactions process according to theestablish Work Instruction (WI) steps and Process Definition (PD) procedure
Ensure the accuracy and the completeness of theinvoices / employee claims process according to agreed Service Level Agreement(SLA) with BASC's customer contract
To coordinate and ensure that the control checkingis being perform on a daily basis
To coordinate and ensure that the analyst attendsto the Accounts Payable Servicedesk mailbox and fixed helpdesk ticket (AHD) ontimely manner
To coordinate and ensure completeness of the urgentrequest
Ensure accuracy of VAT/WHT data and liaise with thelocal companies (LC) coordinator for related issues
Work closely with payment team and LC on resolvingaccounts payable topic
Resolve payment related issues
Review payment proposals
Monitor daily checking is done before paymentproposal run
Monitor that payment has been uploaded in Dbi asper agreed timeline
Monitor the payment process in accordance with FRC
Monitor netting is carried out as per BASF SEschedule every month
Ensure all employee claims request received from LCprocess as per agreed timeline
Perform vendor reconciliation
Guide analysts on how to carried out thereconciliation
Analyze vendor reconciliation and coordinate withLC and vendor to resolve issue
Perform month end closing adhering to globalguideline
Ensure reports are prepared and send to LC based onagreed timeline
Monitor and track overdue aged invoices with issue(e.g. pending good receipt, price differences, quantity differences, timingdifferences, block invoices)
Support Service Desk department and resolve agedtickets timely
Provide guidance to Service Desk team members inresolving issues/queries
Ensure compliance with FRC, ISO and StatutoryRequirements
Participate in compliance audits (FRC, ISO &Statutory) and respond to audit findings/queries
Update all WI and PD for Manager review in order tomeet FRC and ISO requirements
Ensure delivery execution is in compliance withBASF policies, local company legal and statutory requirements and creditpolicies.
Support implementation of accounts payable policiesbased on guideline according to regional and global standard
Others:
Conduct functional training to new joiners
Prepare training materials and ensure materialscontent are update to the latest changes / development
Act as mentor to junior staff by encouraging goodpractice, team spirit and a quality-orientated approach
Actively involve/conduct Cross functional Meetingwithin Finance Services department
ServiceManagement:
Monitor accounts payable team members to deliverservices within agreed timeline and budgetary guidelines defined in the BASFAsia Pacific Finance Services Accounts Payable Service Level Agreement
Monitor work execution in accordance with theservice management framework by providing timely and accurate customer service
Monitor SLAs, backlog, cycle time and assist teammembers to improve overall end-to-end processes
Monitor all activity are processed within agreedservice timelines
Monitor customer queries are attended to andresolved in a timely, responsible and proactive manner
Quality andContinuous Improvement:
Support Manager to identify, recommend and developsolutions for continuous improvement opportunities. Ensure successfulimplementation across the team and in the local companies
Assist Manager to establish a knowledge management(KM) of work problems encountered and steps for resolution to facilitatecontinuous learning, development and cross sharing of knowledge throughoutaccounts payable team
Active participation in compliance audits (internaland external) cycle
Ensure quality of service offerings is maintainedthrough knowledge transfer & retention of team members
Provide support to Global and Regional P2PProjects:
Global Finance Transformation (GFT) initiatives inAccounts Payable across Asia Pacific region
Standardization across regions and globally byfocusing on alignment of end to end business process areas, system and tools
Improving productivity of Accounts Payable byconducting relevant benchmarking exercise and monitoring through KeyPerformance indexes
Leadership andCooperation
Professionalguidance :
Help to delegate work and assign tasks to others inteam where requested
Assists Manager in day to day supervisory tasks ofthe team
Can assume Manager's role when designated duringManager's absence
Frequentcooperation within BASF Group:
End-users of the local company and the other BASCFinance Services team
Manager, Senior Managers, Analysts and peer teammembers
Service centre management team
Involve with Management Review Meeting (MRM) withLC
Cooperationoutside BASF Group:
BASF vendors
External auditors
Degree ofSupervision Required in the job:
Works with minimal supervision
Requirements
Degreein Computer Science, informatics, business informatics or in a comparable field
Minimum4 - 5 years' related working experience
Experiencein Systems Connectivity (Business2Business), middleware configuration and SAPrequired (R3 and/or S4/HANA, PO, CPI)
Knowledgein ABAP, Linux, Scripting and others is a plus
Knowledgeof process and industry requirements specific to OTC, Logistics and relatedprocesses incl. regulatory requirements is preferred
ExperiencingAgile way of working or agile implementation approach
StrongDigital mindset to accelerate BASF Digitalization transformation journey
Familiaritywith Digital technology - e.g.: RPA / automation, Power Platform, Machineleaning / artificial intelligence, etc
Extensiveknowledge of standard connectivity messages, related business processes andapplications
Highlydeveloped sense of responsibility
Highlydeveloped conflict management skills and conflict awareness
Strongcommunication and interpersonal skills
Well-developedproactive and self-driven character
Highlycustomer oriented
Highlyinnovation oriented
Goodbusiness knowledge in various application and process areas
Flexibilityand mobility with assignments to customer requirements
ExperiencedEnglish language, written and verbal
The BASF Shared Services Center Kuala Lumpur wasestablished in 2005. Located in Kuala Lumpur, it has approximately 700employees and provides functional services in the areas of Finance,Controlling, Information Services, Human Resources, Environment, Health &Safety, Procurement, and Import-Export Order Management to BASF companies andaffiliates in 17 markets across Asia Pacific. BASF also has three other SharedService Centers that cover Europe and the Americas, located in Berlin andLudwigshafen, Germany, and Montevideo, Uruguay.
Objectives of the Position
Main Tasks
Functional Tasks (including but not limited to):
Others:
ServiceManagement:
Quality andContinuous Improvement:
Leadership andCooperation
Professionalguidance :
Frequentcooperation within BASF Group:
Cooperationoutside BASF Group:
Degree ofSupervision Required in the job:
Requirements
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