Main Purpose of Role: To reconcile to trial balance and post all types of payments in the Finance Office, including lay staff payroll.

Responsible to: The Director of Finance

Working Relationships (both internal and external): Director of Finance, Senior Finance Officer, Finance Officer (receipts), Deanery Teams, Parish treasurers, HMRC

Principal Tasks:

Key tasks

• To ensure that all payments are made out of the Finance office in a timely manner, whilst ensuring all invoices and credit notes are appropriately authorised

Purchase ledger

• Post all purchase invoices as appropriate, after correctly coding them. Liaising with departmental budget holders as appropriate.

• Recording all supplier invoices, credit notes, clergy and lay staff expenses and sequestration expenses once authorised and post to Exchequer.

• Generate BACS payment reports and upload to banking software to generate payments

• Raise cheque payments as required

• Arrange for BACS to be authorised and ensure remittance advices are either emailed or printed and sent

• Deal with treasurer & supplier queries in a timely manner

• Ad hoc analysis as required by other members of the team

• Coding and posting of mobile phone accounts to Exchequer by departments

Water Rates

• Update water rates spreadsheets, ensuring that Utility Companies are informed of all movements of personnel in and out of our housing. Liaise with property department as appropriate

• Ensure sales/purchases of properties are also included

Council Tax

• Maintain detailed spreadsheet of all properties on which Council Tax is paid.
• Arrange Council tax payments and refunds

• Inform Councils of all movements of clergy and tenants in and out of our housing to ensure correct council tax is paid

Payroll Lay Staff

• Collecting monthly changes for the lay staff payroll, overtime, changes in tax codes, holidays, sickness etc

• Ensuring all starters and leavers are correctly accounted for each month
• Collating Jubilee House staff expenses for inclusion in the payroll

• Calculation of sick pay, adoption/parental pay,

• Processing of payroll & uploading of payslips

• Administration of Standard Life Group Stakeholder scheme - including changes in contributions, starts, leavers and increasing contributions

• Administration of other pension schemes as appropriate

• Preparation of annual summary of starters and leavers for use in the year end accounts

• Preparation of payroll summary and coding and posting to Exchequer
• Preparation of forms P11d as required

Payroll -TNT

• Collecting monthly changes for payroll, overtime, changes in tax codes, holidays, sickness etc

• Ensuring all starters and leavers are correctly accounted for each month
• Calculation of sick pay, adoption/parental pay,

• Processing of payroll & uploading of payslips

• Administration of stakeholder pension scheme - including changes in contributions, starts, leavers and increasing contributions

Other Department tasks

• Answer telephone and email enquires on all areas of responsibility

• Take bankings to bank if required

• Payment of annual insurance premiums, liaising with property department as appropriate

• Administration of DBF car fleet - including insurance, liaison with the leasing company
• Any other general office/administration tasks as required

• Assistance with the annual distribution of trust account statements to PCC Treasurers and associated tasks relating to Trust fund accounts.

• Assistance with the collection of PCC accounts and sending letters of reminder where necessary

• Assistance with any other analysis work or research when required as directed Relevant Qualifications and Experience required (if job were to be advertised):

• Good Accountancy skills to trial balance

• Good MS Excel skills

• Competency with MS Word and Mail merge

• Excellent numeracy and literacy skills

• Ability to work on own initiative with minimal support

• Ability to create and maintain control systems

• Accuracy and an eye for detail

• A friendly and efficient telephone manner

• A flexible approach

• A team player

• Ability to maintain and respect confidentiality within the role at all times
• Familiarity with Exchequer accounting software would be a distinct advantage

The Diocesan Board of Finance intends to review job descriptions annually as part of the staff review process, to ensure that they relate to the role as then being performed or to incorporate whatever reasonable changes that have occurred over time or are being proposed. This review will be carried out by the line manager in consultation with the post-holder before any changes are implemented. The post-holder is expected to participate fully in such discussions and implementation.