Accounts Administration Assistant

The Accounts Administrator is responsible for the accounting function of this business and also provide support across all group businesses.

Key Objective: To maintain the Supplier and Customer Ledgers and associated records in SAGE

Personal


• To effectively manage time through priority of work schedule.


• To ensure both ledgers are up to date at all times.

Accounts Payable

To ensure that all supplier invoices and payments are processed correctly and in a timely fashion.


• To maintain supplier accounts and follow anti-fraud procedures


• To prepare supplier invoices for payment


• Scheduling supplier payments including foreign payments with Office Manager


• To process payments on SAGE and on the Internet Bank


• Send remittances


• To prepare, validate and process staff expense claims

Accounts Receivable

To monitor the customer ledger and liaise with customer services to resolve queries


• Contact all customers on a monthly basis to ensure invoices are paid


• To maintain customer invoices and account contact details in SAGE


• To allocate remittances in SAGE


• To manage and reconcile credit card / online payments


• To perform bank reconciliation on a daily basis


• To prepare VAT returns for HMRC

Customer Services

To work with the Customer Services Team towards customer query resolution.

* Administrative Support

* As required to support the general working of the office

* Reporting skills - good knowledge of Excel

* Monthly report on status of customer ledger

Ability to work effectively as part of a team and on own initiative.

General working knowledge of administration in a busy working environment

Working to deadlines under pressure.

Computer skills including Microsoft Office (word processing/spreadsheets/email etc).

Strong attention to detail.

Focused on delivering results.

Good communication skills

Skills required:

This role would suit a forward thinking, dynamic individual, seeking a long term role with career development. Ability to work in a fast paced environment.

* Experience with Sales/Purchase Ledger and Credit Control

* Experience scheduling supplier payments includging foreign payments

* Strong systems skills working knowledge of Excel and SAGE Accounts.

* Experience of working with external customers.

* Excellent communication skills, ability to work to deadlines

Location - Lutterworth

Salary £22,000 - £26,000 - depending on experience

Hours or work - 8.30 - 5 pm (Monday - Thursday) Early finish on a Friday

Excellent company benefits