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Payroll and Contracts Manager

Employer
Crown Agents
Location
Cranford, Hounslow, United Kingdom
Salary
Competitive Salary
Closing date
Oct 2, 2020

View more

Job Role
Payroll
Sector
Finance
Contract Type
Permanent
Hours
Full Time

Role: Payroll and Contracts Manager



Location:
Blackfriars, London (3 mins walk from the station)

Permanent - full-time


MAIN JOB PURPOSE

The Payroll and Contracts Manager is responsible for the oversight of employee and contractor contracts as well as the oversight of payroll processes and relevant benefits. This will include the creation of all contractor contracts, assisting HR colleagues with the creation of employee contracts and taking responsibility to ensure payrolls (outsourced and managed internally) are accurate and related benefits, such as pension autoenrollment, are implemented correctly, by supervising HR colleagues where applicable. Payroll responsibilities will also include overseas and other non-HMRC payrolls.

You will be the first point of contact with Auditors to provide evidence of payroll and contracts for corporate and project audits.




Responsibilities:

Be an integral part of the HR and Resourcing function to support HR and Resourcing colleagues with the issuing of contracts, take responsibility for payroll process and related employment benefits.

  • Taking instructions namely salary and benefits details from HR Business partners and recruiters and translating them into either Crown Agents employment contracts templates or contractor contract templates, including the supervision of employment contracts issued by HR colleagues
  • Integrate and review the quality of the integration by others of employee data from the HR contracts/ system to the payroll system and maintain employee records
  • Work with our outsourced payroll provider to ensure the UK HMRC payroll is processed accurately, including all year end processes such as P60s, P11ds and other exceptional HMRC processes related to payroll. This includes providing information and liaising closely with the payroll provider and checking reports.
  • Undertake responsibilities for the processes required to ensure payroll related benefits are implemented correctly. Process the company's monthly UK payroll of approx. 150 employees in a timely and accurate manner, in accordance with all instructions supplied
  • Complete payroll reports and submission to the HMRC.
  • Work closely with our international offices and Finance department to ensure non-HMRC payrolls are processed accurately and efficiently. This includes the creation and issue of manual payslips where applicable.
  • Support the HR and Finance teams with audit requirements related to HR, payroll, and employment benefits
  • Supervision and creation of all global employment contracts
  • Creation of all UK contractor contracts
  • Following up contracts and ensuring payroll, contractor invoicing and other starter on boarding processes are triggered for employee/contractor start dates
  • Identifying where contracts are coming to an end and inform HR and business stakeholders regarding whether they need to be extended or not
  • Responsible for the processing of annual UK payroll processes eg P11ds, P60s and all other statutory reporting to HMRC in relation to payroll
  • Provide support and guidance to colleagues on issues related to income tax, national insurance/social security, payroll processing of absence related leave eg sick pay, maternity pay, paternity pay. This may include mentoring and coaching colleagues.
  • Review changes for proper authorisation - Maintain payroll processing system and records by gathering, calculating, inputting and reviewing data
  • Work with colleagues in HR, Finance and international offices to ensure the prompt, accurate and appropriate processing of international office payrolls.
  • Work with 3rd party "employer of record" providers to approve payroll related issues for relevant individuals engaged to provide services to Crown Agents.
  • Adhere to company payroll policies and comply with UK statutory requirements
  • Identify, investigate and resolve any discrepancies in payroll
  • Review the processes and handoffs as to how Payroll information flows from HR to payroll and Finance
  • Manage and review other UK payroll related benefits such as pension autoenrollment, GAYE, rail season ticket loans, childcare vouchers, including legacy benefits
  • Be the key contact within the HR team for auditors in relation to payroll/HR related audits
  • Work with HR colleagues on the renewal of other UK employment benefits such as life assurance and legacy benefits.


About you:

  • Experience of working within HR team or as a HR shared service and working to support process improvements within HR and Payroll
  • Ideally, min 3-4 years experience in overseeing payroll processes and relevant benefits
  • Strong skills using and understanding the flow of transactions in an integrated and automated payroll system - Ability to main confidentiality and exercise discretion
  • Experience of autoenrollment processes preferable
  • Good problem solving/judgment skills, with a high level of attention to detail
  • Strong organisational skills attention to detail and the ability to work under pressure
  • Ability to handle and prioritise multiple tasks and meet all deadlines
  • Good excel and word skills - Office based
  • Experience of payroll and HR systems essential



If you are interested in this exciting role, please apply here or send me your CV to nikola.nagy@crownagents.co.uk.

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