Accounts Payable Clerk
- Employer
- LabTech London Limited
- Location
- Cranford, Hounslow, United Kingdom
- Salary
- Competitive Salary
- Closing date
- Oct 1, 2020
View more
- Job Role
- Accounts Payable
- Sector
- Finance
- Contract Type
- Permanent
- Hours
- Full Time
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Accounts Payable Clerk
Key Responsibilities
- Document processing
- Manage invoice email accounts and folders intended for Accounts Payable processing and servicing
- Ensure supplier and internal queries are dealt with in a timely manner
- Ensure invoices and credit notes are received and posted on a timely basis, working with the suppliers and wider Finance team to resolve any issues preventing posting
- Ensure non-trade payment requests are posted and actioned in a timely manner
- Prepare and scan paper invoices for digital processing, ensuring proper handling of supporting documentation
- Liaise with other finance teams and the wider business to ensure invoice expenditure is appropriately authorised (through Purchase Orders and GRNs where applicable)
- Enforce the Group 'No Po No Pay' policy
- Ensure all entries posted to SAP have approved tax compliant documents attached to them
- Process employee expense claims on a timely basis
- Payment processing
- Produce vendor payment proposals and ensure execution of payruns through Treasury
- Ensure any invoices requiring manual payment are posted to the ledger before they are paid and that the associated bank entry is posted
- Identify invoices paid by direct debit and post the related bank entry
- AP subledger monitoring
- Perform supplier reconciliations on a regular basis (saving the reconciliation as audit evidence) to identify and resolve reconciling items
- Liaise with the Accounts Receivable team to ensure intercompany trading accounts are reconciled
- Perform regular review of aged creditors to resolve aged open items
- Provide commentary on aged items to the Management Accounting team
- General
- Ensure compliance with polices and procedures and drive best practice within the Accounts Payable function
- Liaise with the various internal and external stakeholders (including Procurement, Management Accounting, Financial Accounting, and external suppliers)
- Support tax team with any queries that may arise
- Deal with any queries requiring provision of source documents from SAP
Key skills:
- 3 years of experience in a relevant job role
- Software experience:
- SAP B1
- Excel
- Experience processing high volume of invoices per month
- Ability to plan, organise, prioritise and meet tight deadlines, under pressure and high volume
- Knowledge of general accounting, tax and procurement practices
- Strong communication skills (written and verbal)
- Solution-oriented
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