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Accounts Payable Clerk

Employer
LabTech London Limited
Location
Cranford, Hounslow, United Kingdom
Salary
Competitive Salary
Closing date
Oct 1, 2020

View more

Job Role
Accounts Payable
Sector
Finance
Contract Type
Permanent
Hours
Full Time

Accounts Payable Clerk


Key Responsibilities


  • Document processing
  • Manage invoice email accounts and folders intended for Accounts Payable processing and servicing
  • Ensure supplier and internal queries are dealt with in a timely manner
  • Ensure invoices and credit notes are received and posted on a timely basis, working with the suppliers and wider Finance team to resolve any issues preventing posting
  • Ensure non-trade payment requests are posted and actioned in a timely manner
  • Prepare and scan paper invoices for digital processing, ensuring proper handling of supporting documentation
  • Liaise with other finance teams and the wider business to ensure invoice expenditure is appropriately authorised (through Purchase Orders and GRNs where applicable)
  • Enforce the Group 'No Po No Pay' policy
  • Ensure all entries posted to SAP have approved tax compliant documents attached to them
  • Process employee expense claims on a timely basis
  • Payment processing
  • Produce vendor payment proposals and ensure execution of payruns through Treasury
  • Ensure any invoices requiring manual payment are posted to the ledger before they are paid and that the associated bank entry is posted
  • Identify invoices paid by direct debit and post the related bank entry
  • AP subledger monitoring
  • Perform supplier reconciliations on a regular basis (saving the reconciliation as audit evidence) to identify and resolve reconciling items
  • Liaise with the Accounts Receivable team to ensure intercompany trading accounts are reconciled
  • Perform regular review of aged creditors to resolve aged open items
  • Provide commentary on aged items to the Management Accounting team
  • General
  • Ensure compliance with polices and procedures and drive best practice within the Accounts Payable function
  • Liaise with the various internal and external stakeholders (including Procurement, Management Accounting, Financial Accounting, and external suppliers)
  • Support tax team with any queries that may arise
  • Deal with any queries requiring provision of source documents from SAP


Key skills:

  • 3 years of experience in a relevant job role
  • Software experience:
  • SAP B1
  • Excel
  • Experience processing high volume of invoices per month
  • Ability to plan, organise, prioritise and meet tight deadlines, under pressure and high volume
  • Knowledge of general accounting, tax and procurement practices
  • Strong communication skills (written and verbal)
  • Solution-oriented

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