Payroll & Benefits Associate
FTC 12 months
• Attend Weekly Breakfast meetings and highlight your issues/ideas and concerns.
• All payroll processing input and checked on a daily basis.
• Manual payment requests processed within service level agreement.
• Timesheets extracted/uploaded/updated within agreed deadlines.
• Check Exceptions/FICO/BACS reports and correct any errors.
• Run wage variance/recharge reports. Ensure all reports are password protected for onward transmission to relevant payroll approvers.
• Ensure all payroll approvals are received within required deadlines.
• Balance recharge/wage variance and fico reports.
• Produce and send BACS file to ALBACS.
• Liaise with Finance Department to ensure BACS file is approved to ensure employees are paid on the agreed pay day.
• Ensure payrolls are exited after payrolls processed to the bank and advise team members that the new period is open for processing.
• Test P45 file for production by outsourcers.
• Send P46 file to HMRC via Gateway.
• Undertake and resolve queries for employees, HMRC and other government bodies.
• Liaise with Finance to assist with queries regarding reconciliations of P35 and 3rd Party payments.
• Benefits administration - Maintain benefits for medical insurance, pension plans, Sharesave & SIPS schemes, Cycle to work, Childcare Vouchers and any other employee benefit.
• Ensure a clean desk policy and filing/scanning is undertaken to the highest standard.
• Advise management of any areas of improvement in process, system and procedure identified during normal day to day activities
• Ensure Business compliance with all Group and legislative requirements.
• Ensure adherence to the customer service charter in order to deliver a world class Business Support Centre environment.
• Support unpopular as well as popular decisions and maintain a professional approach at all times.
• Keep up with all communications to your team and follow all legislative changes.
• Maintain and demonstrate sound working knowledge of the open text system.
• Ensure clear communication is carried out with all key stakeholders.
• Display resilience and ownership in the face of unforeseen business changes and resourcing issues.
• Demonstrate the capability to solve problems, analyse and propose the solutions without waiting to be asked, being led or directed.
• Any other duties commensurate with their status and role within MITIE
• Attend Weekly Breakfast meetings and highlight your issues/ideas and concerns.
• All payroll processing input and checked on a daily basis.
• Manual payment requests processed within service level agreement.
• Timesheets extracted/uploaded/updated within agreed deadlines.
• Check Exceptions/FICO/BACS reports and correct any errors.
• Run wage variance/recharge reports. Ensure all reports are password protected for onward transmission to relevant payroll approvers.
• Ensure all payroll approvals are received within required deadlines.
• Balance recharge/wage variance and fico reports.
• Produce and send BACS file to ALBACS.
• Liaise with Finance Department to ensure BACS file is approved to ensure employees are paid on the agreed pay day.
• Ensure payrolls are exited after payrolls processed to the bank and advise team members that the new period is open for processing.
• Test P45 file for production by outsourcers.
• Send P46 file to HMRC via Gateway.
• Undertake and resolve queries for employees, HMRC and other government bodies.
• Liaise with Finance to assist with queries regarding reconciliations of P35 and 3rd Party payments.
• Benefits administration - Maintain benefits for medical insurance, pension plans, Sharesave & SIPS schemes, Cycle to work, Childcare Vouchers and any other employee benefit.
• Ensure a clean desk policy and filing/scanning is undertaken to the highest standard.
• Advise management of any areas of improvement in process, system and procedure identified during normal day to day activities
• Ensure Business compliance with all Group and legislative requirements.
• Ensure adherence to the customer service charter in order to deliver a world class Business Support Centre environment.
• Support unpopular as well as popular decisions and maintain a professional approach at all times.
• Keep up with all communications to your team and follow all legislative changes.
• Maintain and demonstrate sound working knowledge of the open text system.
• Ensure clear communication is carried out with all key stakeholders.
• Display resilience and ownership in the face of unforeseen business changes and resourcing issues.
• Demonstrate the capability to solve problems, analyse and propose the solutions without waiting to be asked, being led or directed.
• Any other duties commensurate with their status and role within MITIE
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