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Analyst, Accounts Payable (Leasing)

Employer
BASF
Location
Kuala Lumpur, MY
Salary
Competitive Salary
Closing date
Oct 4, 2020

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Job Role
Accounts Payable
Sector
Finance
Contract Type
Permanent
Hours
Full Time
Description

BASF has been present in Malaysia since 1989, and today operates manufacturing plants in Bukit Raja, Selangor and Pasir Gudang, Johor. BASF's Shared Services Center in Kuala Lumpur provides functional support services to BASF companies in 17 markets across Asia Pacific. BASF also provides infrastructure and utilities support services to its joint ventures BASF PETRONAS Chemicals and Toray BASF Resins at an integrated Verbund site situated in the Gebeng Industrial Zone, Pahang. BASF posted sales to customers in Malaysia of approximately €309 million in 2019 and had 2,090 employees as of the end of the year. Further information is available on the internet at /my. Objectives of the Position
  • Provide Accounts Payable transaction processing support to deliver Accounts Payable services to BSSCKL's customers in accordance with established Accounts Payable processes and work procedures and in compliance with BASF policies, FRC requirements and local company legal and statutory requirements (if applicable).
  • Ensure that timelines and quality meet the agreed service levels and targets.
  • To act as a backup, assist and perform other AP tasks as and when required.
  • Support new and existing team members through proper knowledge transfer, sharing of resource, knowledge and experience.
  • Main Tasks Functional Tasks (including but not limited to):
  • Process invoice validation within agreed timeline
  • Process accounts payable transaction activity namely vendor invoice / employee claim
  • Accurately process all accounts payable transaction within the given time frame
  • All transactions should be process according to the established work instruction and process definition guideline
  • Analyst must ensure the accuracy and the completeness of the transaction processed
  • Attend to email receive in Accounts Payable mailbox through servicedesk channel
  • Process urgent requests according to the stipulated deadline.
  • Follow up with local country end-users of problematic invoices
  • Provide resolution to enquiry e.g. from vendor / employee through servicedesk mailbox
  • Perform vendor statement reconciliation against BASF database
  • Attend to all assign tickets timely according to agreed timeline from Servicedesk department
  • Monitor and resolve Employee Reimbursement (Concur tool) claim error with local company (LC)
  • Process Value-Added Tax (VAT) claims
  • Perform month end process and prepare month end reports
  • Liaise with the BASF business units and local companies on vendor issues
  • Ensure compliance to BASF policies, local company legal and statutory requirements.
  • Such other tasks as BSSCKL management and changing business environment may require to be performed
  • Service Management:
  • Execute work in accordance with the service management framework by providing timely and accurate customer service.
  • Ensure customer queries are attended to and resolved in a timely, responsible and proactive manner
  • Quality and Continuous Improvement:
  • Identify and recommend new idea / solutions to reporting Manager for continuous improvement opportunities.
  • Perform routine update to Accounts Payable documentation (e.g. Work Instruction, Process Definition, Job Aid
  • Assist Manager to prepare internal functional training materials when required.
  • Support new and existing team members through proper knowledge transfer; sharing of resource, knowledge and experience and best practice thereby ensuring quality is maintained through any staff transition.
  • Support for regional and global project improvements activity e.g. involve in User Acceptance Test and Training
  • Leadership, Cooperation and Supervision:
  • Professional guidance / multiple reporting lines
  • Follow BASF Group guidelines; accounting and reporting guidelines.
  • Understand and follow local regulation and statutory requirements
  • Frequent cooperation within BASF Group:
  • Counterparts in local company and end-users
  • Cross function team within BSSCKL
  • Manager, senior analyst and peer team within Finance Delivery team
  • Other support function within BSSCKL e.g. Control, Quality & Management (CQM) team
  • Frequent cooperation outside BASF Group:
  • BASF vendors
  • External auditors
  • Degree of Supervision Required in the job:
  • Work is regularly supervised
  • Requirements
  • Degree in accounting, finance or business administration, with no working experience or with 1-2 years relevant work experience in a medium size company.
  • Diploma or Certificate in accounting or business administration with 1-2 years' experience in Accounts Payable or other accounting function in an MNC or shared service.
  • Basic knowledge and understanding of Accounts Payable and accounting functions. Requires close job supervision.
  • Support low to medium complexity tasks and assist on small to medium sized project initiatives.
  • Basic knowledge and experience of MS office tools
  • Proficiency in English with good communication and writing skills
  • External experience in a shared service or business process outsourcing engagement will be preferable
  • Experience working in an SAP work environment
  • Good customer service mindset
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