Job Purpose Statement: Under the direction of the Team Leader, the job holder is primarily responsible for ensuring that all accounts payable transactions are processed in a timely manner, in compliance with US and UK GAAP and Excelitas policies.

Dimensions and Limits of Authority : The job holder works within well defined processes, under close supervision. Any irregularities are raised immediately with the Team Leader.

Main Duties:

Primary functions shall be to:

• Opening and distribution of post received in the Finance area
• Input sterling and foreign purchase ledger invoices
• Resolve queries on sterling and foreign invoices
• Dealing with telephone enquiries from suppliers
• Prepare and carry out monthly BACS run for UK and foreign suppliers, including entry onto Business Master and paying off IBS
• Printing and filing the invoice entry reports daily
• Maintain the purchase ledger filing system including Microfilming old invoices for archive
• Responsible for all Qioptiq inter-company invoices, input and resolution of queries
• Monthly reconciliation of all external creditors and inter-company creditors balances to the nominal accounts

Personal Specification:

It is essential that all candidates have the following:

• Excellent communication skills with a flexible, proactive and 'can do' approach
• Experience and understanding of Accounts Payable, General Ledger journals, Accounts Receivable, Bank Reconciliations and petty cash management
• Organisation skills, a methodical style of work
• A good standard of education - including min. C grades at GCSE for Maths and English
• Advanced skills of Microsoft office programmes (specifically Excel and Outlook)
• Experience within a general office or finance office environment
• Confidence to liaise with internal contacts and external customers
• The ability to work under pressure and meet demanding deadlines

It would be desirable, if candidates were able to demonstrate:

• Relevant business administration (NVQ2) or introductory accounting qualifications
• Experience of using an MRP or accounting systems, including knowledge of management accounting