Accounts Payable Officer
Accounts Payable Officer
£24,000 per annum Reporting to: Procurement Supervisor Accountable to: Group Financial Controller This is an exciting opportunity for a Junior Accounts Payable Officer with a strong finance background to join a growing organisation and be part of a busy and friendly finance department My client is seeking an enthusiastic energetic person that wants to develop and grow with the company and have an interest in developing Main Duties: Ensuring purchasing is in line with group processes, sending out purchase orders and managing them. Supporting new supplier, product set up and maintain master product list. Maintaining order templates and keeping up to date with standing orders and schedules. Liaising with suppliers to ensure prompt delivery of purchasing and ensuring the Support Team/Heads of Departments are chasing their open orders. Process supplier invoices upon receipt using the correct VAT treatment that is specific to that company. Coding the invoices to the correct general ledger account/department and obtaining the appropriate authorisation through liaising with Heads of Departments in the business before presenting the invoice for payment within the agreed payment terms. Scan invoices for electronic filing on a timely basis to ensure it is easily cross referenced and retrievable. Distributing of stock count sheets to the Heads of Departments / Support Team members at month end and input of the completed count sheets from the business. Posting the correcting month end stock adjustments. Perform monthly stock account balance sheet reconciliations and understand the movements in order to communicate and prepare KPI reports as required by the finance team. Reconcile supplier accounts to supplier statements on a monthly basis. Liaise with suppliers to resolve any query invoices promptly and obtain copy invoices as necessary. Preparing payment runs twice a month for consumables/reagents suppliers. Chasing invoice copies for the receipts on outstanding accounts more than 30 days. Looking after the procurement e-mail box on a daily basis and ensuring that all requests have been resolved in timely manner. Any ad hoc duties as required by the Group Finance Manager / Group Financial Controller. General Duties To become aware of the functions of other members of staff in the department as they affect your work. To undertake such work as you are assigned in a careful and efficient way and in compliance with regulatory and accreditation bodies. You will be trained for the work that you are expected to perform. To communicate in a friendly, helpful and non-prejudicial manner in your dealings with staff, clients and/or customers as you will be regarded as a representative of your staff and department as well as the Company. Matters regarding patients and your staff are confidential and must not be discussed except in the course of your duties. You will be expected to sign an undertaking to observe all patient and company confidentiality. To be aware of and abide by the rules and codes of conduct of the department. To behave in a professional manner and co-operate with all other members of staff at all times. To work flexible hours according to the Department requirements, as decided by Management. To attend department meetings, training sessions and departmental audits as required. To maintain the highest standards of quality within the department at all times. Qualifications: - AAT Qualified or a Degree in Accounting & Finance - Studying towards or Qualified Member of the Institute of Purchasing and Supply (CIPS) desirable - Medical Procurement experience (ideally working with the NHS) desirable Experience: - Minimum of 2 years working in accounts payable/procurement department and preferably a multi company environment. - Experience in managing supplier performance and relationships (Essential) - Experience of liaising with staff and suppliers at all levels. Practical & System Skills: - Excellent written and verbal communication skills. - Ability to work on own initiative and as part of a team. - Numerate - Working knowledge of Microsoft Dynamics (Desirable) - IT Literate with working knowledge of procurement systems (Essential) - Highly skilled in use of Microsoft Office. If you believe you posses the right skills and have double checked that the Location and Salary are right for you then please apply now Due to the large numbers of responses we receive, despite our best efforts it is not possible to respond to every application. Therefore only short-listed candidates will be contacted for this particular role and if you haven't heard from us within 7 days please assume you have been unsuccessful on this occasion. Please feel free however to apply for further roles and we will certainly keep your details on file and contact you with suitable vacancies. Accountancy Action Ltd is acting as a recruitment business in relation to this vacancy.