Executive Assistant Job no MacCap-948368 Work type Full time Location London Group Macquarie Capital Division Advisory & Capital Solutions Recruiter Emily Northcott Your responsibilities will include extensive diary management including arranging both internal and external meetings, video conferences, WebExs and conference calls. Your additional responsibilities will include regular interaction with assistants (internal and external companies) including coordinating conference calls with international offices and managing different time zones booking extensive and complex business travel and accommodation, visas, meeting rooms, conference calls, restaurants etc. answering all calls professionally and in a timely manner, passing on messages to the team compilation of out-of-pocket expenses and completion of expense claims in Concur managing print room tasks and gathering documents for meetings paying and raising invoices enter contacts, client meetings and meeting notes into CRM Salesforce. To be successful in this role you will have a proven track record in providing Executive Assistant support within the Professional Services industry demonstrate a proactive approach with the ability to prioritise tasks within the team the ability to work well under pressure, manage workload and deadlines effectively comprehensive PC skills, including Intermediate Word, Outlook, Excel and PowerPoint be extremely organised with excellent attention to detail and follow-through be resourceful and have the ability to work independently as well as within a team thrive in a dynamic business where accuracy, hard work and flexibility are imperative have excellent verbal and written communication skills the ability to exercise appropriate judgment and discretion, especially when handling confidential information ability to work with various personality types. If this sounds like an interesting opportunity to you, please apply now. To learn more about your career with Macquarie, visit Macquarie Capital provides advisory and capital raising services to corporate and government clients involved in public mergers and acquisitions, private treaty acquisitions and divestments, debt and equity fund raising and corporate restructuring. It also undertakes principal investing activities globally in support of its client activities. Advisory activities are divided into industry groups, reflecting key areas of expertise. With staff in 37 offices across 22 locations, Macquarie Capital is a truly global business. A role in the team will expose you to a dynamic working environment and the opportunity to contribute to high-profile transactions whilst working in a business with the best people in the industry. Macquarie understands the importance of diversity and inclusion - our long history of success has come from being different. At Macquarie we value the innovation and creativity that diversity of thought brings. The one thing we all have in common is our focus on high performance. If you're capable, motivated and can deliver, we want you on our team. Macquarie is an equal opportunities employer and does not discriminate on the grounds of age, disability, sex, sexual orientation, gender reassignment, gender identity, marriage, civil partnership, pregnancy, maternity, race (including colour and ethnic or national origins), religion or belief.