Purpose of the position

The Accounts Receivable Assistant helps with the maintenance of the sales ledger ensuring invoices are processed in a timely manner. This role incorporates processing most of the sales ledger invoices going through the business, with the assistance of others within the accounts receivable team.

Day to day duties are varied but will include timely raising of invoices to customers, dealing with self-bills, resolving account queries, and reconciling customer accounts. The role will also help to support the operations across the business in relation to customer invoicing. The Accounts Receivable Assistant will also work closely with the credit control team to ensure debts are paid in a timely manner and queries are resolved quickly.

Reporting to the Accounts Receivable Manager, the Accounts Receivable Assistant will work closely with finance staff to deliver an accurate and efficient sales ledger service. This role requires building and maintaining strong relationships with customers to ensure the smooth running of accounts and is a key figure in supporting the financial functions of the business.

Accountability

The Accounts Receivable Assistant is responsible for the maintenance and accuracy of the sales ledger that falls under their remit

Responsibilities and Tasks

Assists in the accuracy of the sales ledger function including customer details and invoicing
Processes and reconciles invoices and accounts where necessary
Sends out copy invoices when needed
Maintains ongoing relationships with customers including responding to queries
Maintains various customer schedules
Monitors and maintains the accounts receivable inbox
Supports the year end audit
Processes self-bill invoices
Assists with credit control
Ensure that all queries and tasks are dealt with efficiently and with professionalism
Provides support to additional areas within the business when needed
Any other ad hoc duties appropriate to the role
Capability

Behavioural Competencies:

Strong communication and interpersonal skills
Ability to manage workload and prioritise tasks
Outstanding attention to detail
Methodical and systematic mindset
Ability to work in a high pressured environment
Strong numerical skills
Ability to maintain strong relationships with external clients and internal colleagues
Team player with ability to support others and contribute to creating an open and productive working environment
Proactive and driven by need for continual improvement

Technical Competencies:

Knowledge of Excel and other MS Office packages

Education:

Essential: CIMA/ACCA qualified or equivalent

Experience:

Minimum of 2 years within a finance office
Knowledge and experience of ERP systems
Experience working with non-finance professionals
IFS system experience will be a distinct advantage