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Financial Assistant

Employer
Prestige Cosmetic Group
Location
Cape Town Region Cape Town, Western Cape Western Cape, South Africa
Salary
Competitive
Closing date
Feb 11, 2025
View more categoriesView less categories
Job Role
Accounts Assistant
Sector
Finance
Contract Type
Permanent
Hours
Full Time
Position : Financial Assistant

Department : Finance

Location : Cape Town/Contermanskloof

Reporting to : Accountant

Purpose of the Role

The Financial Assistant will form part of a team where they will be responsible for the internal cashbook and accounts payable function that ensures effective, efficient management and authorised payment of suppliers and other external service providers.

KEY RESPONSIBILITIES
  • Processing of supplier invoices
  • Preparing and loading payments, as well as approving, purchasing and invoice the related purchase orders in Fraxion to ensure it reflects in the cashbook.
  • Ensure all purchase orders are loaded correctly and documents provided have the required information before processing payments
  • Ensure weekly payments are processed accurately on specified payment days.
  • Keep record of all payments processed via cashbook
  • Ensure payment documents and supplier invoices are filed accordingly
  • Downloading proof of payments and providing to suppliers
  • Assist/manage loading banking details onto Syspro for new employees
  • Provide training to new employees on procurement system (Fraxion)
  • Assist with new vendor applications as well as create new vendor profiles on Fraxion
  • Liaise with staff regarding expense claims and supplier invoice discrepancies
  • Assist and processing of the stationery ordering for office requirements.
  • Processing and maintaining monthly journals
  • Managing of Standard bank paycard profile including ordering new cards, allocating cards to BCs &RDMs, loading funds and paying out BC incentives
  • Ensure all incentives are captured, processed within SLA and keep records in order
  • Supplier Vetting
  • Handling queries from staff and suppliers re payments
  • Perform the cashbook function by capturing all necessary bank transactions which occur during the month.
  • Processing and reconciling all the relevant bank statements and bank accounts.
  • Closing of Cashbook for monthly roll forward


ATTRIBUTES AND SKILLS
  • Strong admin and organisational skills
  • Strong analytical skills and numerical aptitude
  • Strong attention to detail
  • Must work well in a team
  • Self-motivated A solution seeker with good energy levels and ability to work independently
  • Deadline driven
  • Ability to multi-task
  • Ability to work in a fast-paced and high-pressurised environment
  • Critical thinking
  • Good listening skills, excellent verbal and written command of the English language
  • Ability to operate and communicate effectively with different levels of internal and external stakeholders
  • Ability to work on different systems with ease / or be prepared to learn different systems


REQUIREMENTS/QUALIFICATIONS
  • Finance diploma or relevant qualification would be advantageous.
  • Minimum 2 years experience in Accounts Payable/Cashbook
  • Fraxion experience advantageous.
  • Previous accounting related experience in understanding basic Bookkeeping Function.
  • Knowledge of accounting systems. Previous experience with Syspro ERP would be advantageous
  • High level of computer competency and literacy, including Microsoft Office programs (MS Word and Excel)
  • Experience in on-line banking systems

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