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Senior Bookkeeper

Employer
PTY
Location
South Africa Isipingo, KZN ZA, South Africa
Salary
Competitive
Closing date
Feb 5, 2025
View more categoriesView less categories
Job Role
Book Keeper
Sector
Finance
Contract Type
Permanent
Hours
Full Time
Introduction
Our company is a leading wholesaler of aluminium profiles/systems, glass and accessories to the window, facade and door manufacturing industry. We are currently recruiting for a Senior Bookkeeper to be based at our Distribution Centre in Isipingo, KZN
Job Purpose
The core purpose of the role is to ensure the maintenance and growth of the sales for the company especially within the Aluminium division as well as maintenance of key customer relationships.
Key Performance Areas:
The Senior Bookkeeper reports to the Group Financial Manager & Branch Manager and will be responsible to assist the group FM with the full function accounting duties pertaining to the business - debtors, creditors, petty cash, banking accounts, reconciliations, statutory returns and monthly reporting.
The main duties and responsibilities under each Key Performance Area but not limited to:
  • Record Keeping of Debtors
  • Record all receipts from Debtors
  • All receipts to be allocated to daily invoices
  • Compilation of the invoice reconciliation.
  • Compilation of Debtor statements
  • Recording of all deliveries and movements of the Fleet vehiclesCompile the report of operational efficiency of the Fleet
  • Submitting documents to CGIC - Knowledge of credit applications, reporting of defaults in payments, etc
  • Maintaining 30 days Account customers / Following up on overdue accounts / placing accounts on hold
  • Processing of credit notes, debit notes, processing various journals
  • Assisting in stock takes
  • Maintaining customer information on database


Payroll
  • Full payroll function


Reconciliation and Reporting
  • Reconcile Cash received from debtors to daily cash ups
  • Reconcile Speed-points received from debtors to daily Bank reports
  • Reconcile all EFTs and allocate to the respective debtors/customers
  • Reconcile all debtors from the ledger values to the respective debtor's statements.
  • Investigate report and clear all outstanding invoices.
  • Provide the queries report with action plans and follow ups
  • Report on the operational efficiency of the usage of the Fleet.
  • Month end reporting (Debtors Aging)
  • Bank reconciliations
  • Balance sheet reconciliations.
  • Creditors management, signing off recons and analysing creditors age analysis.
  • Expense variance analysis and reporting
  • Fixed assets
  • Management accounts and reporting


General Administration
  • Ensure data systems are accurate and updated at all times.
  • All capturing will be completed on the Pastel Partner accounting system
  • All reporting will be done via Microsoft Excel
  • Maintain debtors and Fleet control system and ensure documents are always well maintained and filed.
  • Assist the Financial Manager and other Operations Managers with any general administration from time to time
  • HR Function


Job Requirements:
Minimum Qualifications:
  • Grade 12 / NQF 4
  • Accounting and Maths desirable
  • Diploma in Accounting'
  • At least 4/5 years' experience


Minimum Experience:
  • 3 years' experience in a similar position.
  • 1 to 2 years' experience in an operations / warehousing environment.
  • Advantageous: Experience in the aluminium profiles, -systems and -accessories environment or similar
  • Skill Requirements:
  • Proficient in SAGE Pastel Partner / Pastel Evolution or similar systems
  • Working knowledge and experience with MS Excel & Outlook at an intermediate level.
  • Proficient in operational principles related to stock.
  • Ability to effectively work under tight deadlines and manage debtor investigations effectively.
  • Strong organisational and administrative skills.
  • Highly self-driven.
  • High reconciliation skills.


Additional requirements:
  • Due to the nature of the position, must be able to work outside the normal working hours.
Package & Remuneration
• CTC - R240k - R360k per annum depending on experience.

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