Introduction
Perform the duties of a Finance Assistant by maintaining complete records of financial transactions of the company and verify accuracy of documents and records relating to such transactions.
Duties & Responsibilities
Responsibilities

KPA 1: FINANCIAL PROCESSING AND RECORD KEEPING

• Maintaining complete records of all financial transactions of an undertaking according to

general bookkeeping principles, with guidance from Accountant.

• Verifying accuracy of documents and records relating to payments, receipts and other

financial transactions.

• Applying knowledge of bookkeeping principles and practices to identify and solve problems

arising in the course of their work.

• Ensure correct allocation of expenses to the general ledger.

• Submit required reports on a weekly and monthly basis to the accountant.

KPA 2: ACCOUNTS RECEIVABLES

• Ensure customer accounts are up to date (Receipts & credit notes)

• Ensure correct customer statements are circulated to clients.

• Setup the Debtors meeting on Teams and participate in the meeting.

• Follow up on customers with overdue accounts daily.

• Reconcile debtors' accounts with queries.

• Maintain good relationships with customers.

• Ensure new customers are added to SAP Business One and changes to existing client details

are updated.

• Ensure deposits with insufficient details are traced to the correct customer

• Ensure all credit limit application and limit increase requests are forwarded to insurer

• Ensure customer information is properly filed and easily retrievable

KPA 2: ACCOUNTS PAYABLES

• Ensure supplier invoices are captured timeously.

• Ensure supplier invoice is VAT compliant before processing and claiming VAT.

• Ensure all supplier accounts reflect correct balances & payments are done as per agreed

payment terms

• Ensure all supplier accounts are reconciled monthly

• Maintain cordial relationships with all suppliers

• Match Landed Costs Clearing invoices to Provisions

• Ensure bank details are requested and clarified when a supplier changes their bank details.

• Ensure All GRNs are Invoiced within the month

INTER-COMPANY - BRANCHES

• Responsible for processing Recovery Invoices

• Responsible for correct allocation of the expense

• Sending Recovery Invoices and supporting documents to the respective branch

• Assist with Branch Reconciliations

KPA 3: GENERAL

• Assist the Accountant and Finance Manager with admin duties as and when requested.

• Perform Bank Reconciliations on a weekly basis

• Ensure requested VAT support is shared with the accountant

• Ensure filing is timeously done and records are easily accessible
Desired Experience & Qualification
Qualifications

A relevant tertiary qualification in the finance/accounting discipline or significant progress towards a relevant tertiary qualification

Experience

0-2 years in the complete bookkeeping function / finance function.

Package & Remuneration
Market Related