Duties:

Verify quotations received by Partners according to a pricelist

Add the quotation to the relevant Excel Spreadsheet

Submit the quotation to the Finance Manager for approval and sign off

Once approved by Finance Manager prepare approved company quotation

Send an email to Partner to request an invoice for the relevant PO

Prepare project sheet and send to Administration Clerk to issue a PO number

Once partner invoice is received, verify that the pricing is correct and update on the relevant database

Capture GRV for the Partner on accounting system (Pastel)

Ensure that Partner details are correct by referring to the relevant Purchase Order

Prepare/ process invoice for Partner

Prepare documents accurately for filing and posting purposes and submit to the Financial Administrator

Update final project sheet and send to Creditors Clerk

Update invoice details on the company database, portal and relevant spreadsheet

Scan and email invoices to Financial Administration to send to Partner

Liaise with Partner in terms of queries/ discrepancies as and when required

Should it be required on month end follow up on outstanding invoices with Partner

Any relevant administrative duties as and when required

• Minimum of 3 years relevant experience in invoicing and/or similar role
• Basic financial/ accounting experience
• Pastel Accounting Software
• Good verbal and written communication skills
• Microsoft Office Suite Intermediate Level Excel important
• Ability to multi-task and work under pressure
• Organised, Good time management skills
• Honest and reliable
• Punctual, Accurate and Strong attention to detail
• Analytical
• Deadline driven
• Strong interpersonal skills (with customers, suppliers and team members)