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Purchase Ledger Assistant

Employer
Fintech Recruitment Solutions
Location
Aberdeen, Aberdeenshire, United Kingdom
Salary
Competitive Salary
Closing date
Nov 20, 2024
View more categoriesView less categories
Job Role
Accounts Payable
Sector
Finance
Contract Type
Permanent
Hours
Full Time
FinTech RS are recruiting on behalf of our client for an Accounts Payable Assistant based in Aberdeen. This is a permanent, full time position, with Hybrid working available.

Main duties include:

  • Receive, check, process and pay all 3rd party invoices and expenses
  • Maintain Contractor spreadsheets and update relevant logs and accounting records.
  • Maintain Purchase Ledger Log and ensure that it is up to date and correct at close of business each day.
  • Ensure all invoices are correctly authorised before payment.
  • Maintain audit trails - scan, photocopy, file and archive as required.
  • Investigate and resolve Debit balances on Vendor accounts.
  • Assist with self-billing routines as required.
  • Manage and resolve external supplier queries.
  • Ensure relevant Vendor Forms are completed, authorised and filed.
  • Assist with completion of credit applications for new suppliers.
  • Maintain vendor records in Sage 200 and BankLine.
  • Accurate and complete recording of VAT.
  • VAT checks on new suppliers / contractors.
  • Reconcile supplier statements.
  • Generate weekly supplier payment runs.
  • Management of internal invoice queries with the relevant departments to ensure efficient processing of supplier invoices and subsequent sales invoices.
  • Assistance in other areas of the Finance department as and when required.


Suitable candidates should have the following:

  • Strong background in Accounts Payable / Purchase Ledger focused roles
  • Experience of accounting software such as Sage
  • Comfortable in the use of Microsoft Office packages, particularly Excel.

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