Job summary

Job Title Head of Finance

Contract Permanent

Hours of work Part Time - Up to Two days per week

Place of work Brandon Centre, 26 Prince of Wales Road, London, NW5 3LG

Managed by Chief Executive Officer (CEO)

Responsible for Finance Assistant

HR Administrator (Functional report only)

Accountable to Board of Trustees through the CEO
Main duties of the job

To continue our fantastic journey, we are looking for a new Head of Finance. Someone who is aligned to our own core values maybe you have worked for a similar organisation or you relish the opportunity to work for us a special place to bring your skills to a new role.

You willwork closely with our CEO and Treasurer to take responsibility for the overall financial sustainability of the organisation. This meansfocusing on accurate and timely accounting of our charitys finances, the delivery of actual results in line with budget, timely identification of financial risks and proper financial procedures. Moreover, you will have the opportunity of working with our CEO and Senior Leadership Team to develop an overall strategy for the organisation with a corresponding financial plan.

Is this part-time, permanent role the kind of position you are seeking? If so, we would love to receive your application. Further details can be found on the attached Job Description.

About us

You may have heard of our special charity already. We are Brandon Centre, a long-established charity, 55 years in fact, based in Kentish Town with a history of supporting young people under the age of 25 in the Islington and Camden areas of London.

In everything we do, we live by the very meaning of what we stand for; we are Here for Young People. We firmly believe that all young people should be able to access the highest quality care and support in a safe and welcoming environment. We have an amazing team, we challenge the status quo when it comes to giving young people a chance to be the best version of themselves, often in challenging circumstances. We are supported by fantastic Trustees and generous funders who we have the privilege to work with and who support us to help even more young people.

Our services encompass many facets of Mental Health (psychological, medical, sexual and social needs of young people) including individual Counselling & Psychotherapy, Systemic Integrative Treatment using a range of evidence-based therapies and a variety of outreach professionals in community settings. Also Clinical Training and Consultancy including healthy living, parent programmes and other aligned group work.

Date posted
16 October 2024
Pay scheme
Other
Salary
£57,925 a year pro rata
Contract
Permanent
Working pattern
Full-time, Flexible working, Home or remote working
Reference number
B0129-24-0016
Job locations
26 Prince of Wales Rd

Kentish Town

London

NW5 3LG

Job description

Job responsibilities

Strategy and financial sustainability

• Continuously monitor the financial sustainability of the organisations.
• Monitor for short, medium, and long term risks and ensure corrective actions are put in place. To alert Board of Trustees, CEO and Senior Leadership Team to issues as appropriate.
• Participate in preparation of the organisations strategy.
• Develop a strategic financial plan aligned with the organisations strategy.

Accounting and audit

• Oversee the effective management of the organisations finances.
• Organise timely sales invoicing.
• Maintain the proper approval and ensure timely payment of supplier invoices.
• Take overall responsibility for payroll (including PAYE and pension) providing instruction to the payroll provider and checking, timely payment and proper accounting of payroll.
• Ensure all transactions accounted accurately and regular reconciliation with the bank accounts.
• Monitor and ensure accuracy of balance sheet accounts.
• Prepare documentation relating to the audit and work with the auditors to prepare full set of accounts.
• Maintain the Quickbooks ledger.

HR documentation

• Work with HR Administrator to ensure HR documentation including Contracts, LoVs correctly reports hours, FTE, actual salaries and leave allowances.
• Work with HR Administrator to ensure leave allowances are correctly set up in Citation and leave calculations are correctly done for starters and leavers.

Management Accounting / Budgeting

• Prepare budget, regular re-forecasts and monthly management accounts.
• Ensure budget and actuals are consistent in Quickbooks.
• Review and explain variances and put in place corrective actions if necessary.
• Contribute financial information for fundraising bids and track expenditure for each bid to ensure accurate reporting can be provided to funders.
• Advise CEO of possible financial options.
• Prepare finance reporting for Finance Committee to and Board of Trustees.

Financial procedures and regulatory compliance

• Ensure the organisation adheres to all tax, SORP, charity and all other relevant financial regulation.
• Maintain an up-to-date Finance Policy detailing all internal control procedures and ensure that all areas of the organisation have proper financial controls.

Cashflow and Treasury

• Regularly re-forecast cash flow.
• Ensure pro-active credit control.
• Manage with bank accounts and other financial assets of the organisation.

Asset Management

• Maintain an asset register and ensure all assets properly protected.
• Propose an investment strategy for financial assets to the Board of Trustees and implement once agreed.

SLT and business development

• Be a pro-active contributor to the SLT and Business Development Committee.
• Work with the CEO, BDM and heads of department in tendering for contracts for Brandon Centre services and in submitting funding bids.

Job description Job responsibilities

Strategy and financial sustainability

• Continuously monitor the financial sustainability of the organisations.
• Monitor for short, medium, and long term risks and ensure corrective actions are put in place. To alert Board of Trustees, CEO and Senior Leadership Team to issues as appropriate.
• Participate in preparation of the organisations strategy.
• Develop a strategic financial plan aligned with the organisations strategy.

Accounting and audit

• Oversee the effective management of the organisations finances.
• Organise timely sales invoicing.
• Maintain the proper approval and ensure timely payment of supplier invoices.
• Take overall responsibility for payroll (including PAYE and pension) providing instruction to the payroll provider and checking, timely payment and proper accounting of payroll.
• Ensure all transactions accounted accurately and regular reconciliation with the bank accounts.
• Monitor and ensure accuracy of balance sheet accounts.
• Prepare documentation relating to the audit and work with the auditors to prepare full set of accounts.
• Maintain the Quickbooks ledger.

HR documentation

• Work with HR Administrator to ensure HR documentation including Contracts, LoVs correctly reports hours, FTE, actual salaries and leave allowances.
• Work with HR Administrator to ensure leave allowances are correctly set up in Citation and leave calculations are correctly done for starters and leavers.

Management Accounting / Budgeting

• Prepare budget, regular re-forecasts and monthly management accounts.
• Ensure budget and actuals are consistent in Quickbooks.
• Review and explain variances and put in place corrective actions if necessary.
• Contribute financial information for fundraising bids and track expenditure for each bid to ensure accurate reporting can be provided to funders.
• Advise CEO of possible financial options.
• Prepare finance reporting for Finance Committee to and Board of Trustees.

Financial procedures and regulatory compliance

• Ensure the organisation adheres to all tax, SORP, charity and all other relevant financial regulation.
• Maintain an up-to-date Finance Policy detailing all internal control procedures and ensure that all areas of the organisation have proper financial controls.

Cashflow and Treasury

• Regularly re-forecast cash flow.
• Ensure pro-active credit control.
• Manage with bank accounts and other financial assets of the organisation.

Asset Management

• Maintain an asset register and ensure all assets properly protected.
• Propose an investment strategy for financial assets to the Board of Trustees and implement once agreed.

SLT and business development

• Be a pro-active contributor to the SLT and Business Development Committee.
• Work with the CEO, BDM and heads of department in tendering for contracts for Brandon Centre services and in submitting funding bids.

Person Specification

Personal Qualities Essential

• Calm and works well under pressure, including working flexibly.
• Highly organised and able to prioritise workloads
• Good verbal and written communication skills
• Practical and hands-on
• Team player
• Demonstrates problem solving abilities, resourceful, finds ways to get things done and makes things happen

Qualifications Essential

• Accountancy qualification (ACA, CIMA or ACCA).

Experience Essential

• A minimum of eight years post-qualification experience in relevant financial roles.
• Experience of taking lead responsibility for the financial sustainability of a medium sized organisation.
• Experience in analysing and presenting complex information
• Track record of preparation and successful delivery of financial plans.
• Track record of sound cash management.
• Experience of taking overall responsibility for the accounting, planning, reporting and internal control of a medium-sized organisation.
• Track record of using financial expertise to provide added value to setting up strategy and business development of organisations.

Desirable

• Experience of working on a Board.
• Experience of working with and supporting Trustees
• Experience of working in the voluntary sector

Knowledge and Skills Essential

• Solid knowledge of UK of financial regulatory environment including accounting, tax, legal as relevant to medium-sized organisations and charities.
• Proven ability to develop and maintain strong professional relationships with colleagues and customers
• Challenges the status quo in a constructive manner.
• Working knowledge of relevant financial systems including excellent Excel skills.
• Accounting, budgeting, internal financial controls.
• Knowledge of business management policies, procedures and practices
• Proven ability to develop and maintain strong professional relationships with colleagues and customers
• Diagnostic, consultative approach to relationship and business
• Ability to optimise financial systems and processes.

Desirable

• Detailed expertise on SORP requirements and other charity rules.
• Knowledge of health commissioning and/or experience of fundraising.

Motivations and Expectations Essential

• Highly motivated and able to empower others
• High expectation of self and others
• Able to work for the benefit of the team

Person Specification Personal Qualities Essential

• Calm and works well under pressure, including working flexibly.
• Highly organised and able to prioritise workloads
• Good verbal and written communication skills
• Practical and hands-on
• Team player
• Demonstrates problem solving abilities, resourceful, finds ways to get things done and makes things happen

Qualifications Essential

• Accountancy qualification (ACA, CIMA or ACCA).

Experience Essential

• A minimum of eight years post-qualification experience in relevant financial roles.
• Experience of taking lead responsibility for the financial sustainability of a medium sized organisation.
• Experience in analysing and presenting complex information
• Track record of preparation and successful delivery of financial plans.
• Track record of sound cash management.
• Experience of taking overall responsibility for the accounting, planning, reporting and internal control of a medium-sized organisation.
• Track record of using financial expertise to provide added value to setting up strategy and business development of organisations.

Desirable

• Experience of working on a Board.
• Experience of working with and supporting Trustees
• Experience of working in the voluntary sector

Knowledge and Skills Essential

• Solid knowledge of UK of financial regulatory environment including accounting, tax, legal as relevant to medium-sized organisations and charities.
• Proven ability to develop and maintain strong professional relationships with colleagues and customers
• Challenges the status quo in a constructive manner.
• Working knowledge of relevant financial systems including excellent Excel skills.
• Accounting, budgeting, internal financial controls.
• Knowledge of business management policies, procedures and practices
• Proven ability to develop and maintain strong professional relationships with colleagues and customers
• Diagnostic, consultative approach to relationship and business
• Ability to optimise financial systems and processes.

Desirable

• Detailed expertise on SORP requirements and other charity rules.
• Knowledge of health commissioning and/or experience of fundraising.

Motivations and Expectations Essential

• Highly motivated and able to empower others
• High expectation of self and others
• Able to work for the benefit of the team

Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).
Additional information Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Employer details

Employer name
Brandon Centre
Address
26 Prince of Wales Rd

Kentish Town

London

NW5 3LG

Employer's website
https://brandon-centre.org.uk/ (Opens in a new tab)