Job Description
1. Processing payments and advances in tally- FCRA/ Non-FCRA accounts

• Payments towards Staff Expenses claims/vendor bill payments/advances promptly, ensuring necessary approval and supporting documents are attached
• Accounting of monthly salaries based on approved payroll and coordinate with the staff preparing the payroll
• Statutory compliances like TDS, PF, PT, ESI, etc., are to be done in respect of deductions and coordinated to ensure they are done within due dates
• Providing all the payments comply with systems and procedures and are appropriately filled/documented
• Ensuring expenses are accounted for as per project budget lines and ensuring the costs do not exceed project budget allocation
• Ensuring other locations' expenses are accounted for in the tally as per the monthly/yearly statutory timelines

2. Monitoring recoveries

• Ensuring grant overheads are recovered from time to time
• Preparation of project recovery reports on a regular basis

3. Monitoring funds and investment

• Monitoring sufficient fund availability for spending and informing the supervisor well in advance if there is a shortage
• Coordinating with staff handling investment to ensure funds are invested on time
• Updating the investment registers for FCRA and Non-FCRA funds

4. Reporting/Coordination/Support

• Bank accounts must be monitored daily for unusual transactions and timely clearance of salary and statutory payments.
• Bank accounts to be reconciled, BRS to be made, and Trial balance to be generated

• Monitoring the advances given and overdue reports to be prepared and reminders be sent to respective staff/faculty
• Verify other location Non-FCRA accounts tally, BR,S and description on deviations to be shared with the supervisor
• Preparing information for Income tax scrutiny (FCRA accounts - Bangalore different location)
• Updating CCC/another office Inst. budget balance status once a month and sharing with supervisor for further action
• Internal financial report of grants allocated to be sent to Pl at least once a month with variations, deviations and fund balance reconciliation
• Making donor financial reports for grants

5. Any other work assigned by the supervisor from time to time-related to accounts & finance.

Role & responsibilities

Preferred candidate profile

Perks and benefits

Job ClassificationIndustry: NGO / Social Services / Industry AssociationsFunctional Area: NGO / Social Services / Industry AssociationsRole Category: Finance & Accounting - Other Role: Finance & Accounting - OtherEmployement Type: Full timeContact Details:Company: Ashoka TrustLocation(s): Bengaluru