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Purchase Ledger Assistant - Fixed Term

Employer
PD&MS Group
Location
Torry, Aberdeen, United Kingdom
Salary
Competitive Salary
Closing date
Nov 9, 2024
View more categoriesView less categories
Job Role
Accounts Payable
Sector
Finance
Contract Type
Permanent
Hours
Full Time
PD&MS Group have a great opportunity for a Purchase Ledger Assistant to join our progressive finance team based in Aberdeen on a fixed term basis, for 3 months.

Reporting to the Purchase Ledger Accountant your main responsibilities in this role will include:
  • Receive, check, process and pay all Contractors invoices and expenses.
  • Receive, check, process and pay all 3rd party invoices.
  • Receive, check, process and pay all employee expense claims.
  • Maintain Contractor spreadsheets and update relevant logs and accounting records.
  • Maintain Purchase Ledger Log and ensure that it is up to date and correct at close of business each day.
  • Ensure all invoices are correctly authorised before payment.
  • Maintain audit trails - scan, photocopy, file and archive as required.
  • Investigate and resolve Debit balances on Vendor accounts.
  • Assist with self-billing routines as required.
  • Manage and resolve external supplier queries.
  • Ensure relevant Vendor Forms are completed, authorised and filed.
  • Assist with completion of credit applications for new suppliers.
  • Maintain vendor records in Sage 200 and BankLine.
  • Accurate and complete recording of VAT.
  • VAT checks on new suppliers / contractors.
  • Reconcile supplier statements.
  • Generate weekly supplier payment runs.
  • Management of internal invoice queries with the relevant departments to ensure efficient processing of supplier invoices and subsequent sales invoices.
  • Assistance in other areas of the Finance department as and when required.
  • Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner.
  • Adherence to the company integrated management system.
  • Compliance with quality assurance, health and safety and environmental policies.
  • Demonstrate and promote PD&MS QHSE principles.

We understand that our people have high expectations from their chosen career path and to encourage retention and to recruit the best of the best, we provide competitive salaries, with benefits that include full pension contributions, private health & dental plans, 33 days leave per year with additional days to reward long service along with other benefits. We offer training and role progression opportunities for all our people, in every department so that our business doesn’t stand still.

Our role is based in our Aberdeen office. We offer flexible working on a hybrid basis.

About You

This position would be well suited to an individual with existing purchase ledger experience or finance experience, or that that has recently completed a course or qualification within finance and is looking to start their career.

The successful candidate would ideally have the following skills and attributes:
  • Standard Grade or equivalent with passes in Mathematics and English.
  • Experience of Corporate Systems such as Sage 200.
  • Competent in the use of MS Office, in particular excellent use of Excel


About Us

Our Company delivers small, medium and large sized brownfield engineering and construction projects to both onshore and offshore facilities within the UKCS, and beyond.
In addition to our Oil & Gas delivery stream we are leading the way in the Low Carbon Energy Sector, as well as providing opportunities in Energy Transition and Cleantech sectors.

We strongly believe in our core values, the PD&MS GENES, which defines who we are and what we do on a daily basis, the way we deliver and what our company stands for. Each Gene is underpinned by our safety message “without compromise to safety or quality”, safety and quality do not stand alone as company values because they are integrated into everything we do.

We are proud to be an equal opportunity employer and value inclusion and diversity. We welcome applications from all persons regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran or disability status.

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