Our Client, a UK award-winning children’s newspaper, has an education division, that provides a portfolio of digital and print products to help schools build news-reading communities and develop core literacy skills through a foundation of global news. The products include the weekly newspaper and a suite of educational learning tools to drive reading, writing, and speaking skills in primary and secondary schools in the UK and around the world. The Accounts Assistant will join the Finance team and will work closely with the Finance controller.

Purpose of the role:

The Accounts Assistant will play a key role in managing the day to day business interests and would be comfortable with communicating to clients, especially educational establishments, helping to resolve issues etc.

RequirementsDaily tasks:
• Downloading Bank statements
• Uploading to Xero and then reconciling
• Add school Bacs payments to the FNN Credit control google spreadsheet
• Allocate payments on the unpaid sheet along with adding recent remittances
Weekly task
• Raise weekly Advertisement invoices
• Compiling supplier payments BACS runs
• Paying schools and consumer refunds
• Uploading to the bank
Month End Tasks
• Monthly Recharge invoices (P1 & Fresh media)
• Bank accounts fully reconciled
• Credit Card Reconciliations
• Stripe fully reconciled
• Marketforce Rec
• Esco Rec
• FNL Cashbook
• Educational Resources Recs
• Freelancers Recs
• Print Costs Recs
• Editorial Costs Recs
• Marketing Recs Recs

Purchase Ledger
• Invoice approvals by each department
• Coding to the correct nominal code
• Uploading of invoices
• Statement Reconciliations
• Maintaining Supplier information
Sales Ledger
• Raising ad hoc invoices for other departments
• Raising Advertisement invoices
• Submitting to relevant portals for payments.
• Sending out Statements
• Chasing Outstanding Invoices

Schools - supporting the credit controller
• Updating the unpaid sheet
• Weekly Hubspot emails
• Completion of weekly debt summary
• Assisting with schools queries including discounts, downgrades and out of terms requests
• Completion of school supplier forms
Ad Hoc Duties
• Ordering of office supplies
• Weekly ordering of kitchen supplies for the office

Systems used
• Xero
• Quotient
• Hubspot
• Myriad (schools)

Benefits
What they offer:

Auto enrolment into our workplace pension
25 days holiday + bank holidays (Plus option to buy up to an additional 5 holiday days)
Long service holiday increase - after 3 years’ service holiday increases by 1 day a year up to maximum 28 days holiday.
Work abroad - work up to 5 days from anywhere worldwide.
Emergency leave - up to 5 days unpaid emergency leave per year.
Paid carers allowance - up to 5 days paid leave to care for a loved one or relative.
Season Ticket Loan
Cycle to work scheme
Flexible working start times
Eye care voucher
50% off First News subscriptions for friends and family
Monthly social events
Early finish on your birthday
Employee assistance programme (EAP)