Job Description:
JOB RESPONSIBLITIES
1.
Timely transition of vendor invoices from concerned dept to ADANSA team.
(mainly from IT, ADMIN AND HR).
2.
Before sharing the invoice with ADANSA team check for process, approvals, agreed rates and all calculations.
3.
Maintain rosters of vendor invoices.
4.
Check for rates/MIS/supporting data mentioned in invoices against the agreed rates with the vendors/contractors.
5.
Check for contracts with all vendors. Keep contracts in active state all times.
6.
Tagging of COST CENTRES against all invoices/ reimbursements / any expense made in the organization. Ensuring allocation of all expense to correct cost Centre based on codes created.
7.
Updating cost centers on weekly basis and informing the concerned depts. ( HR,IT & ADMIN )
8.
Communicating for payments made.
9.
Seeking/analysis/managing for budget of expenses from all in-house depts. on advance basis (HR , IT , ADMIN)
10.
Any employee seeking reimbursement - check for all docs and approvals from seniors. To ensure all reimbursement ledgers are tallied.
11.
Monthly reco of ledgers of all vendors.
12.
Maintaining all records in proper order and taking care of filling.
13.
Tracking salary cost of all depts. ( HR,IT & ADMIN)
14.
Desired Profile / Criteria / Skills :
Any employee seeking reimbursement - check for all docs and approvals from seniors. To ensure all reimbursement ledgers are tallied.

Monthly reco of ledgers of all vendors.

Maintaining all records in proper order and taking care of filling.

Tracking salary cost of all depts. ( HR,IT & ADMIN)

Monthly reco of GSTR 3B ( only vendor part ) of missing invoices and and vendors not filing returns.

MSME returns and any other returns from time to time.

Reco of all client invoices