Accountancy Assistant (Accounts Payable)
- Employer
- Sheffield Teaching Hospitals NHS Foundation Trust
- Location
- Rainstorth, Ecclesfield, United Kingdom
- Salary
- Competitive Salary
- Closing date
- Nov 5, 2024
View more categoriesView less categories
- Job Role
- Accounts Assistant
- Sector
- Finance
- Contract Type
- Permanent
- Hours
- Full Time
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Job summary
Sheffield Teaching Hospitals (STH) is one of the best providers of healthcare in the country with an outstanding reputation for saving lives and caring for patients and helping thousands of people every day. Our teams work with health and social care partners across the whole of South Yorkshire, East Midlands and nationally, and with a range of other key local "anchor institutions" such as the City Council and the Universities, to make a difference to local people, their health and wellbeing.
The new post holders will work closely with a friendly and supportive team as well as clinical and corporate colleagues to support a first-class Finance team to ensure we provide the best possible care to patients and deliver the best value for money for the people of Sheffield, South Yorkshire and beyond. An effective working knowledge of IT packages and MS Windows, and strong numerical and team working skills are essential. Excellent communication skills and the ability to meet tight deadlines are vital. NHS experience and knowledge is desirable but not essential.
Applications are invited from enthusiastic individuals to work as a member of the Accounts Payable team. The post holder will work as a member of a team responsible for ensuring that invoices are processed promptly and accurately in accordance with the Trust's Standing Financial Instructions, and to ensure compliance with internal procedures and statutory obligations.
Main duties of the job
In conjunction with the Financial Systems team (for system based OCR or IAS incoming routes) and the Finance Directorate's secretarial support (for incoming paper documents), ensure that all relevant documentation is received in a timely manner in the Accounts Payable team, to allow for prompt and efficient registration and processing of (non-Estates) supplier obligations.
Prior to registration on the Purchase Ledger system, match supplier's purchase order invoice and credit notes against order documentation, and then register within the system in a prompt manner in accordance with the Trust's internal procedures and Standing Financial Instructions.
Assist in the resolution of discrepancies relating to suppliers' invoices, statements and orders, obtaining supporting documentation as required.
Check that any non-purchase order invoices or credit notes, and any ad-hoc documents requesting payment or refund, are properly authorised in accordance with the Trust scheme of delegation, (either via IAS or manual routes) before registering and processing for payment on the Purchase Ledger system. Ensure all relevant data fields are completed, any code anomalies resolved (i.e partial completion or missing data/unvalidated codes or multi-directorate approval required), and that input errors are identified and corrected.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
We are committed to recruiting and developing a diverse pool of talented people who want to be part of making STH a thriving and PROUD* place to work and ensuring we continue to flourish and succeed in improving the lives of the people we are proud to serve. If we sound like the kind of organisation you would like to work in, we would be delighted to speak to you about this role.
Date posted
30 October 2024
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,071 to £25,674 a year pa/pro rata for part time staff
Contract
Permanent
Working pattern
Full-time
Reference number
190-8489-DIR
Job locations
Northern General Hospital
Herries Road
Sheffield
S5 7AU
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Qualifications Essential
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Sheffield Teaching Hospitals NHS Foundation Trust
Address
Northern General Hospital
Herries Road
Sheffield
S5 7AU
Employer's website
https://www.sth.nhs.uk (Opens in a new tab)
Sheffield Teaching Hospitals (STH) is one of the best providers of healthcare in the country with an outstanding reputation for saving lives and caring for patients and helping thousands of people every day. Our teams work with health and social care partners across the whole of South Yorkshire, East Midlands and nationally, and with a range of other key local "anchor institutions" such as the City Council and the Universities, to make a difference to local people, their health and wellbeing.
The new post holders will work closely with a friendly and supportive team as well as clinical and corporate colleagues to support a first-class Finance team to ensure we provide the best possible care to patients and deliver the best value for money for the people of Sheffield, South Yorkshire and beyond. An effective working knowledge of IT packages and MS Windows, and strong numerical and team working skills are essential. Excellent communication skills and the ability to meet tight deadlines are vital. NHS experience and knowledge is desirable but not essential.
Applications are invited from enthusiastic individuals to work as a member of the Accounts Payable team. The post holder will work as a member of a team responsible for ensuring that invoices are processed promptly and accurately in accordance with the Trust's Standing Financial Instructions, and to ensure compliance with internal procedures and statutory obligations.
Main duties of the job
In conjunction with the Financial Systems team (for system based OCR or IAS incoming routes) and the Finance Directorate's secretarial support (for incoming paper documents), ensure that all relevant documentation is received in a timely manner in the Accounts Payable team, to allow for prompt and efficient registration and processing of (non-Estates) supplier obligations.
Prior to registration on the Purchase Ledger system, match supplier's purchase order invoice and credit notes against order documentation, and then register within the system in a prompt manner in accordance with the Trust's internal procedures and Standing Financial Instructions.
Assist in the resolution of discrepancies relating to suppliers' invoices, statements and orders, obtaining supporting documentation as required.
Check that any non-purchase order invoices or credit notes, and any ad-hoc documents requesting payment or refund, are properly authorised in accordance with the Trust scheme of delegation, (either via IAS or manual routes) before registering and processing for payment on the Purchase Ledger system. Ensure all relevant data fields are completed, any code anomalies resolved (i.e partial completion or missing data/unvalidated codes or multi-directorate approval required), and that input errors are identified and corrected.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
We are committed to recruiting and developing a diverse pool of talented people who want to be part of making STH a thriving and PROUD* place to work and ensuring we continue to flourish and succeed in improving the lives of the people we are proud to serve. If we sound like the kind of organisation you would like to work in, we would be delighted to speak to you about this role.
Date posted
30 October 2024
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,071 to £25,674 a year pa/pro rata for part time staff
Contract
Permanent
Working pattern
Full-time
Reference number
190-8489-DIR
Job locations
Northern General Hospital
Herries Road
Sheffield
S5 7AU
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Qualifications Essential
- 5 or more GCSEs including Maths and English at Grade C/4 (or equivalent) and 2 A Levels (or equivalent qualification)
- ECDL (or equivalent qualification)
- Relevant experience of working in a high-volume financial environment
- Knowledge of Purchase Ledger systems
- Knowledge of VAT regime
- Demonstrably good IT skills including Advanced Excel skills.
- NHS Finance experience
- Knowledge of GPDR/ Information Governance requirements.
- Knowledge of Integra Finance System
- Knowledge of NHS Financial regime, including NHS VAT regime
- Ability to meet deadlines through effective organisational and planning skills.
- Positive team player
- Flexible and adaptable - able to manage competing and changing workloads.
- Ability to work under own initiative.
- Self motivation
- Methodical approach to work and attention to detail
- Strong Customer Service skills and professional approach.
- Conscientious.
- 5 or more GCSEs including Maths and English at Grade C/4 (or equivalent) and 2 A Levels (or equivalent qualification)
- ECDL (or equivalent qualification)
- Relevant experience of working in a high-volume financial environment
- Knowledge of Purchase Ledger systems
- Knowledge of VAT regime
- Demonstrably good IT skills including Advanced Excel skills.
- NHS Finance experience
- Knowledge of GPDR/ Information Governance requirements.
- Knowledge of Integra Finance System
- Knowledge of NHS Financial regime, including NHS VAT regime
- Ability to meet deadlines through effective organisational and planning skills.
- Positive team player
- Flexible and adaptable - able to manage competing and changing workloads.
- Ability to work under own initiative.
- Self motivation
- Methodical approach to work and attention to detail
- Strong Customer Service skills and professional approach.
- Conscientious.
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Sheffield Teaching Hospitals NHS Foundation Trust
Address
Northern General Hospital
Herries Road
Sheffield
S5 7AU
Employer's website
https://www.sth.nhs.uk (Opens in a new tab)
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