Payroll Officer
- Employer
- HRE Consulting
- Location
- Forest Town Johannesburg, 2193 North Johannesburg, South Africa
- Salary
- Competitive
- Closing date
- Oct 16, 2024
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Introduction
The role of the Payroll Officer is to provide payroll and HR support to Remuneration and HR Systems Manager. The Payroll Officer must ensure the smooth running of the payroll for region.
Duties & Responsibilities
Position in the Organisation
The Payroll Officer will be based Head Office in Johannesburg and will report to the Regional HR Manager.
Compliance
Practice Health and Safety Foundation Standards•
Practice the company core values
Abide by the company policies and procedures
Abide by local legislative requirements at all times
Payroll
Update and maintain the company payroll for Africa on PaySpace
Ensure staff is paid correctly and timeously
Upload and maintain employee data on PaySpace
Respond to payroll queries from the various sites timeously
Assist staff with payroll queries and advice on UIF, taxes and leave
Train employees on the ESS system
Process and audit leave data
Monitor and administer the company benefits i.e. Provident / Pension Fund, IEMAS
Timeous preparation and payments of all 3rd parties as per country specific legislation
Preparation of monthly and annual reconciliations
Completion of monthly payrolls for ALS laboratories across Sub Sahara Africa
Ensure correct allocation of staff costs to general ledger accounts
Capture employee information regarding Employment Equity on Payspace accurately
Assist HR on salary and benefit calculations
Develop personnel record keeping systems and implement across Region
Audits
Responsible for statutory requirements, Tax, Social Security
Ensure company compliance for auditing purposes
Prepare for the annual financial audit and files thereof
Audit sites to ensure that the payroll comply with legislative requirement
Ensure all year end processes are timeously submitted
Adhere to all year-end financial procedures
Reports
Assist with the collation of quarterly statistic and skills and equity report submission
Create additional analyses and reports as requested by management
Compile key business metrics and report on them to management
Assist with future tender packs to ensure the budget allocated compensates for the cost and revenue of the company
Assist with the BBBEE report
Assist with the EE and WSPATR report
Submission of UIF and PAYE and other African region statutory reports
Risk Mitigation
Alert the Management to key emerging risk areas
Make input to improve risk mitigation strategies
Actively participate in crisis management activities as and when required
Systems
Creating and maintaining employee data on ERS system
Maintaining employee time sheets / scheduling
Creating and maintaining ALStar user accounts
Creating and maintaining IT user accounts
General
Ensure the security of the office at all times
Prepare employee induction and exit packs, including arranging entry, annual and exit medicals
Create new employee files
Assist with general HR administration
Assist with general HR filing
Assist general maintenance, ordering stationery
Manage the office lease agreements and office maintenance
Be part of the organisation's company function committee assisting in planning and roll out
General office communication and queries
Adhoc travel and overtime will be required depending on business needs
Behavioral Competencies
Good interpersonal, planning and communication skills.
Maintain staff confidentiality.
Highly organised and flexible
Sound decision making and problem solving and preventive measures.
Demonstrates accountability and a team player.
Ability to investigate, resolve and respond to queries
Inspires and drives excellence in all aspects of work.
Technical Competencies
Excellent numerical and analytical skills
Solid knowledge of LRA and BCEA
Effective writing skills in English
Attention to detail and work under pressure
High level of integrity
Ability to multi task and meet challenging deadlines
Desired Experience & Qualification
A bachelors degree in Accounting / Human Resource Management or equivalent qualification
Minimum of three to five years' experience in payroll field
Preferable experience in remuneration and benefits
Knowledge of PaySpace payroll system is an advantage
Microsoft Word, Excel, Power Point, Outlook, Internet Explore
Fluent English (written and spoken)
The role of the Payroll Officer is to provide payroll and HR support to Remuneration and HR Systems Manager. The Payroll Officer must ensure the smooth running of the payroll for region.
Duties & Responsibilities
Position in the Organisation
The Payroll Officer will be based Head Office in Johannesburg and will report to the Regional HR Manager.
Compliance
Practice Health and Safety Foundation Standards•
Practice the company core values
Abide by the company policies and procedures
Abide by local legislative requirements at all times
Payroll
Update and maintain the company payroll for Africa on PaySpace
Ensure staff is paid correctly and timeously
Upload and maintain employee data on PaySpace
Respond to payroll queries from the various sites timeously
Assist staff with payroll queries and advice on UIF, taxes and leave
Train employees on the ESS system
Process and audit leave data
Monitor and administer the company benefits i.e. Provident / Pension Fund, IEMAS
Timeous preparation and payments of all 3rd parties as per country specific legislation
Preparation of monthly and annual reconciliations
Completion of monthly payrolls for ALS laboratories across Sub Sahara Africa
Ensure correct allocation of staff costs to general ledger accounts
Capture employee information regarding Employment Equity on Payspace accurately
Assist HR on salary and benefit calculations
Develop personnel record keeping systems and implement across Region
Audits
Responsible for statutory requirements, Tax, Social Security
Ensure company compliance for auditing purposes
Prepare for the annual financial audit and files thereof
Audit sites to ensure that the payroll comply with legislative requirement
Ensure all year end processes are timeously submitted
Adhere to all year-end financial procedures
Reports
Assist with the collation of quarterly statistic and skills and equity report submission
Create additional analyses and reports as requested by management
Compile key business metrics and report on them to management
Assist with future tender packs to ensure the budget allocated compensates for the cost and revenue of the company
Assist with the BBBEE report
Assist with the EE and WSPATR report
Submission of UIF and PAYE and other African region statutory reports
Risk Mitigation
Alert the Management to key emerging risk areas
Make input to improve risk mitigation strategies
Actively participate in crisis management activities as and when required
Systems
Creating and maintaining employee data on ERS system
Maintaining employee time sheets / scheduling
Creating and maintaining ALStar user accounts
Creating and maintaining IT user accounts
General
Ensure the security of the office at all times
Prepare employee induction and exit packs, including arranging entry, annual and exit medicals
Create new employee files
Assist with general HR administration
Assist with general HR filing
Assist general maintenance, ordering stationery
Manage the office lease agreements and office maintenance
Be part of the organisation's company function committee assisting in planning and roll out
General office communication and queries
Adhoc travel and overtime will be required depending on business needs
Behavioral Competencies
Good interpersonal, planning and communication skills.
Maintain staff confidentiality.
Highly organised and flexible
Sound decision making and problem solving and preventive measures.
Demonstrates accountability and a team player.
Ability to investigate, resolve and respond to queries
Inspires and drives excellence in all aspects of work.
Technical Competencies
Excellent numerical and analytical skills
Solid knowledge of LRA and BCEA
Effective writing skills in English
Attention to detail and work under pressure
High level of integrity
Ability to multi task and meet challenging deadlines
Desired Experience & Qualification
A bachelors degree in Accounting / Human Resource Management or equivalent qualification
Minimum of three to five years' experience in payroll field
Preferable experience in remuneration and benefits
Knowledge of PaySpace payroll system is an advantage
Microsoft Word, Excel, Power Point, Outlook, Internet Explore
Fluent English (written and spoken)
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