Bookkeeper & Operational Support

Overview

This is a new role with CVS and therefore will be a great opportunity for the right candidate to support developing the role / defining duties over coming months.

Duties

• Conduct expenditure reviews to reduce unnecessary spend and minimise spend as needed.
• Supporting in business strategies creating budgets and forecasting.
• To provide administrative and bookkeeping support for the business.
• Cashflow control and monitoring.
• VAT and deferment account control.
• Oversee and manage employee expenses with the Accounts Assistant.
• Maintain the companys accountancy software systems and to ensure all client and supplier records are kept up to date.
• Processing purchase invoices, identifying and rectifying discrepancies, effectively resolve queries, verify financial data for use in maintaining accounts payable records, and manage payment of invoices in a timely manner.
• Assist in the management of accounts receivable, follow-up on overdue accounts, and processing of incoming payments.
• Perform daily scheduled bank reconciliations, ensuring all transactions are accounted for and discrepancies are resolved in a timely manner.
• Ensure company and personal compliance with accounting standards and business policies.
• Assist in the preparation of monthly, quarterly, and annual financial reports, alongside Operations Director.
• Working with and co-ordinating the sharing of data to external accountants to prepare management accounts.
• Provide support during both internal and external audits, ensuring all documentation is accurate and readily available.
• Maintain accurate financial records by entering data into accounting systems and verifying discrepancies. Implementing and maintaining quality control measures to enhance accuracy.

System / Operational Support;

• Support role for both Managers and Directors.
• Set up new suppliers and customers with required preauthorisation checks, negotiating optimal credit terms and conditions and maintaining an accurate and up-to-date registers.
• Conduct continuous supplier control and performance monitoring, addressing any issues as they arise.
• Support role to projects and operations by handling and executing the administrative and organisational tasks.
• Assist with various projects, research, and tasks as required by the executive teams.
• Purchase ordering for consumables.
• Answer telephone calls and undertake the telephone system for accounts management.
• To carry out other admin, accounts and project operations duties to cover sickness, holidays and busy periods.
• Support with goods in / out control, including shipping items to suppliers, customers and sites.

Requirements of successful applicants;

• Extensive experience in both Xero software, Microsoft Office and teams.
• Strong record keeping skills.
• Strong attention to detail, has methodical thinking and proactive time management skills.
• Ability to handle confidential information.
• Previous experience in similar roles.

If you are a meticulous Bookkeeper with a passion for numbers and accuracy, we invite you to apply for this exciting opportunity. PLEASE NOTE this role is 5 day a week in the office, however to support outside commitments we would be happy to discuss working hours within those days.

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