JOB PURPOSE:Provide a broad range of payroll and benefits services in line with the relevant internal policies and legislations.
KEY PERFORMANCE AREAS:• Provide all payroll services in line with the FIC conditions of employment, legislations, and organisational policies.• Fulfil service requests and process transactions within the agreed organisational time frames.• Provide payroll quality assurance to ensure employee records are accurate and maintained; employees are paid correctly and on time; and entitlements are paid and recorded according to legislation and relevant policies.• Advice and respond to and resolve complex enquiries and issues to ensure the provision of accurate information, and the timely and effective resolution of issues and requests.• Contribute to the ongoing development and maintenance of compensation policies and standard operating procedures.• Identify opportunities for continuous improvement and implement new processes to streamline the payroll function and develop best practice operations ensuring alignment to current legislation and best practice payroll approaches.• Capture and maintain employee records on databases.• Perform any other duties as required.Payroll Processing• Receive and collate input for monthly payrolls before set cut-off dates.• Liaise with third parties e.g., medical aid and retirement funds etc and process input accordingly.• Process payroll timely in line with set deadline• Reconciles payroll prior to transmission and validate supporting documents/reports.• Process employee benefits (e.g., retirement fund and medical aid)• Work with FIC third parties to implement relevant payroll systems/processes/changes e.g., medical aid scheme and retirement and risk etc.• Comply with statutory requirement and ensure completeness and accuracy of payroll.• Resolve payroll queries.• Verify accuracy of payroll data to ensure data integrity.• Perform payroll calculations and ensure correctness.• Process payroll in compliance with relevant internal policies and legislation• Engage with relevant officials to ensure that all payroll activities are completed.Payroll Reports• Payroll Reporting.• Prepare, review and submit relevant payroll statutory reports (e.g. EMP501, EMP201, CIODA, UIF etc) in line with set time frames and other regulatory authorities.• Prepare and submit relevant monthly payroll reports in line with set time frames. • Prepare and submit monthly third parties' reconciliations within set deadline.• Resolve payroll reporting and third parties' queries.• Compile and review monthly third-party payment reconciliation and submission to finance for payment processing.• Guide the FIC on payroll matters ensure that it complies with relevant legislations.• Interpret organisation policies and government regulations affecting payroll activities and implements to ensure adherence.• Financial year end reporting by providing the relevant information.• Perform payroll audit on a regular basis.• Respond to any payroll request or audit request and address findings (if any)EDUCATION, SKILLS AND EXPERIENCE• Human Resources and/or Finance Degree (NQF 7) or equivalent• A Finance qualification will be advantageous.• 3 years Sage 300 people experience.• 6 years demonstrated experience in payroll.• Knowledge of legislation affecting payroll and benefits• Attention to detail.• Confidentiality and integrity• Planning and organising skills• Ability to work under pressure and meet deadlines.• Ability to work independently.• Figures/Numbers Orientation• Microsoft Excel at advance level essential