Accounts Assistant

The Role



This accounts-based role will support the Finance Team in the timely processing and management of the Sales & Purchase Ledger function.



The Finance team deliver outstanding support to our business and customers throughout the week, Monday to Friday, between the hours of 08.00 - 16:45 (Mon-Thurs) 08:00 - 15:30 (Fri), however flexibility to meet the needs of the business is essential and is especially true around month end.



Responsibilities



The Accounts Assistant will be expected to perform any of the following tasks:

• To ensure sales invoices are raised correctly and on time.
• Follow up on invoices that are in query to ensure they are resolved in a timely manner.
• Raising of credit notes as and when requested.
• Remove cancelled orders from the system on a weekly basis.
• Ensure the Accounts inbox is regularly maintained with all queries being dealt with or assigned on a daily basis.
• Ensure compliance with group rules on financial controls.
• Assist with daily reconciliation of cash book and bank accounts.
• Assist with checks & controls over all outgoing purchase ledger payments and sales refunds.
• Assist with the data entry of purchase ledger including validation of purchase invoices, reconciliation of supplier statements, and supplier payment scheduling.
• Processing company wide credit card expenditure onto Access ensuring receipts are received for all expenditure.
• Maintain accounts payable & receivable records and ensure filing is kept up to date.
• Assisting with booking hotels for engineers as/when required.
• To provide support and cover in any other areas within the finance department.

Minimum Experience required.

• At least 2 years’ experience working in an account’s environment.
• Knowledge of Access Dimensions would be advantageous but not essential.
• Knowledge of Microsoft Office, in particular Excel.
• Ideally have or working towards AAT level2.

Key Skills, Characteristics and Experience

• High degree of accuracy and attention to detail.
• Excellent written and verbal communicator at all levels with both internal and external stakeholders.
• Ability to develop robust working relationships.
• Strong team player.
• Commercially focused with a clear understanding of business impact.
• Proactive approach, results driven.
• Ability to work to tight deadlines.
• Self-motivated with the energy, drive and passion to make a difference, positively challenge and innovate.

Package



20 Days annual leave + 8 bank holidays

Incremental holiday allowance in line with length of service

Holiday purchase scheme

Christmas Closure

Auto Enrolment Pension - Salary sacrifice + Employer contribution

Group Life Insurance (Death in Service benefit)

Staff benefits portal.

Employee Assistance Programme

Free ample onsite parking