Reports to: Accountant / Financial Manager

Remuneration: Basic of R15 000 toR20 000 + Provident Fund + Medical Aid + 13th Cheque (linked to performance)

Purpose Of The Job:

Our client, is looking for an experienced and knowledgeable Debtors Clerk Cashbook, to join their dynamic and busy Team. Part of your responsibilities will be to handle accurate reporting and allocation of debtors, plus allocation / reconciliation of cash accounts. Duties:

• To ensure that the debtor's book is in accordance with company policy
• To follow up all outstanding debts, including requesting outstanding POD's/Invoices from departments and report to the accountant any debtor which might be at risk
• Debtors reporting: 7-day debtors to be sent out daily, Trade debtors feedback to be accurate and detailed for Ops meetings done weekly
• Ensure that credit is stopped as soon as accounts reach credit limit or exceed credit terms
• Daily receipting and allocation of Vehicle, Parts & service Debtors - allocations are not to be older than 2 days
• Parts & Service debtor discounts to be processed
• DIC to be invoiced and allocated per remittance, Sundry invoices & credit notes to be raised when applicable
• All F&I income i.e.. IUM/ Paintprotector/Dealer leads to be processed according to remittances
• Sundry invoices & credit notes to be raised when applicable
• Daily Banking to be checked for accuracy and anomalies and reconcile till/cash on hand accounts on Autoline - allocations are not to be older than 2 days - any inaccuracies or risk to be escalated immediately to the Accountant/Financial Manager
• Account application with all relevant certified documentation and credit checks to be sent to Accountant and DP for approval
• Once account is approved - credit limits may only be amended with DP approval

General Deadlines: 1st working day of the month

• Debtors' statements to be sent out on the 1st of Every month
• Follow up on unpaid invoices twice per week
• Ops feedback to be sent every Tuesday prior to cut off time stipulated
• Staff Debtors to be done by the 29th of the month - report and recon to be sent to Accountant

Month End Deadlines:

• All receipting and debtors' allocations must be finalised
• All DIC & Debtors discounts must be processed - DIC to be reconciled to Seriti and DIC
• DIC to be reconciled to Seriti and DIC to be raised for amounts not yet paid
• COH/till accounts must be clean/reconciled and balanced
• COH and till recons must be submitted to Accountant/FM with all balances explained in detail

Requirements:

• Current working experience in the same or similar role of Debtors Clerk Cashbook, within the Motor Industry
• Minimum of 2 years in this position, within a Dealership
• Experience with Autoline, Kerridge, Drive and Excel with Vlookup
• Strong knowledge and experience with reconciliations, communication, conflict management, problem solving, attention to detail, time management and accuracy
• Working hours 7:30am to 5pm OR 8am to 5:30pm
• Motor Industry experience ESSENTIAL!!!

*Only candidates that meet the criteria will be shortlisted and contacted
*If you have not heard from us within 14 days from submission of your CV to us, you can assume you have not been successful
*Only candidates with Automotive Industry experience will be considered and contacted unless otherwise stipulated
If you are interested and have the required SKILLS and EXPERIENCE according to the job spec, please UPLOAD your current, updated CV on our Website using the following link:
https://selectmotor.co.za/job-application/

For further information please feel free to contact Debbie at Select Motor Recruitment
011 615 7747

Applications should be submitted no later than Friday 16 August 2024.