Accounts Payable coordinator

Responsibilities:

· Responsible for maintaining SAP - Master data creditors creation process

· Perform weekly payment runs for various companies, using a variety of payment methods

· Issue stop-payments when required

· Processing prepayment requests by Credit cards, ACH, Wires, Cargosprint & Paycargo when required

· Perform, review and manage the entire accounts payable process

· Maintain historical records and documents in an organized and appropriate manner

· Compile documentation for auditor review

· Liaise across companies, with upper-level management, operations & with vendors to resolve queries

· Build solid relationships with all suppliers for accounts assigned

· Work cohesively with the finance team to make sure accounts payable processes are followed accurately

· Respond to vendor queries including invoice and payment concerns

· Ensure that all vendor invoices and statements received are correctly and appropriately processed in a timely manner and in accordance with departmental procedures

· Verify vendor accounts by reconciling monthly statements and related transactions prior to making payments

· Ensure appropriate authorization of invoices per policy

· Maintain accounting ledgers by verifying and posting account transactions

· Resolve and document purchase order, contract, invoice, or payment discrepancies

· Ensure credit memos are received for outstanding items, process refund requests & follow up with suppliers for outstanding information

· Perform additional tasks, as required in preparation of, and during, month-end and year end closing

· Ensure all deadlines are met

Requirements:

· At least 2 years AP processing experience

· SAP knowledge is essential

· Ability to speak English is a prerequisite and Spanish is beneficial

· Attention to detail is necessary

· Previous logistics experience is beneficial but not necessary