Reference: JHB000355-ST-1The Remote Work-Invoicing Clerk is responsible for managing and processing client invoicing related to timesheets, ensuring the accuracy of employee clockings, and managing client payments. This role includes reviewing and verifying timesheets, coordinating with clients for sign-off, filing invoices, and following up on outstanding payments. The ideal candidate will have strong attention to detail, excellent communication skills, and experience with invoicing in a remote work environment.
Key Responsibilities:Timesheet Review

Review and verify the accuracy of employee timesheets and clockings.
Cross-check timesheets with clock-in/clock-out data to ensure accuracy before client submission.

Client Sign-Off

Submit timesheets to clients for review and approval as per client agreement.
Follow up on any discrepancies or issues to ensure timely approval.

Invoice Preparation

Generate invoices based on signed-off timesheets.
Ensure that invoices are in line with client agreements and terms.

File Management

Maintain organized records of all timesheets, signed-off documents, and invoices.
Ensure all files are stored securely and are easily accessible for future reference.

Payment Follow-Up

Track outstanding payments and follow up with clients to ensure timely payment.
Maintain a record of payment statuses and escalate any delayed payments to management.

Reporting

Provide regular updates on the status of invoices and payments to the Finance/Accounts Manager.
Assist with preparing reports related to invoicing and client payment statuses.

Required Experience & Skills:Experience:

Minimum 2-3 years of experience in invoicing, accounts, or a similar financial role, preferably in a remote work setup.
Previous experience working with client billing and timesheet management.
Ability to read the Afrikaans and/or Dutch language
Proficient in MS Excel, Outlook, MS Teams and Sharepoint

Skills:

Excel Proficiency: Advanced skills in Microsoft Excel, including formulas, data management, and reporting.
Computer Literacy: Strong proficiency in general computer usage and accounting software.
Attention to Detail: High degree of accuracy in managing timesheets, invoicing, and payment records.
Communication: Excellent written and verbal communication skills for liaising with clients and internal teams.
Problem-solving: Ability to resolve discrepancies in timesheets or invoicing issues efficiently.
Self-Management: Strong organizational skills and the ability to self-manage workload and schedules, ensuring timely completion of tasks in a remote environment.
Trustworthiness: Ability to handle sensitive and confidential information with integrity and discretion.

Technical Requirements:

Own a laptop/computer with sufficient performance to manage invoicing and file management tasks.
Reliable cell phone for communication.
High-speed internet for remote work, video conferencing, and cloud-based systems.
Backup power solutions to ensure consistent work during power outages.

Working Hours:3 days per week