Introduction
EDUCATION / QUALIFICATIONS REQUIRED

• MATRIC and any other qualification.
• DEBTORS EXPERIENCE (5 years more)

EXPERIENCE / SKILLS REQUIRED

• EFFECTIVE COMMUNICATION SKILLS WITH GOOD FINANCIAL ACUMEN AND DATA CAPTURE AND ANALYSIS ABILITIES.
• DEADLINE DRIVEN
• ATTENTION TO DETAIL
• PRO ACTIVE APPROACH TO DUTIES
• PROFESSIONAL IN WRITTEN AND ORAL COMMUNICATIONS
• EXCELLENT EXCEL SKILLS, MICROSOFT WORD, AND PREVIOUS ACCOUNTING SOFTWARE

REPORTS TO

National Credit Controller

MAIN OBJECTIVES

• Data capture of all tax sales invoices and cash and to account correctly for Pro-forma invoice/s. Daily, weekly and monthly accounting functions.
• Debt collection and reporting on outstanding debtors.
• To assist in other non-debtor related accounting functions as and when required.

RESPONSIBILITIES

ADMINISTRATION

• Ensure all documents are stamped with the date received

DEBTORS

• Receive daily sales invoice's, check them against the quote and client data capture into Dynamics.
• Check sales invoices to ensure compliance with laws and regulations (VAT numbers, etc.)
• Follow up with branch management and administrators on any queries related to invoices.
• Email Invoices to client.
• Compliance checks on credit notes created, and send credit notes to clients.
• Keep an accurate filing system regarding debtors.
• Generate statements and email to client
• Complete daily debtor spreadsheet with applicable invoices, cash flow information and communications to said Debtor
• Sending daily debtors spreadsheet to Branch/Sub management and job handlers
• Credit control - Following up on outstanding amounts and documenting communication with client
• Escalate non-payment issues to management
• Reconcile sales invoices on Hire track and Dynamics
• Ensure all cash is posted and allocated to the applicable Debtor
• Preparing daily monies received from the bank statements for the group
• Reconcile the monthly output vat - ensure all vat numbers are displayed on the invoice.
• Complete spreadsheet of all jobs not completing in the current month
• Follow up on pro-forma invoices and instruct tax invoice generation. Check these and email to client Age Analysis reporting

SALES

• Attend weekly sales meeting with view to communicating any debtor related issues, be it in terms of cash collection or queries
• Preparing of monthly sales reclass journal once HT and Dynamics recons are completed Monthly

INTERCOMPANY

• To complete inter-company reconciliations
• Ensure all deadlines applicable are effectively managed, completed and communicated to the National Credit Controller

GENERAL

• Adhoc functions delegated by management

RULES AND REGULATIONS

Adhere to all Company Rules and Regulations and Policies and Procedures at all times.