REPORTING TO THE FINANCIAL ACCOUNTANT, THE CREDITORS CLERK WILL BE RESPONSIBLE FOR THE ACCURATE, TIMEOUS RECORDING OF ALL INVOICE AND PAYMENT PROCESSING, IN THE FINANCIAL SYSTEM AND BANKING PLATFORM AND WILL HAVE FREQUENT CONTACT WITH SUPPLIERS, HEADS OF DEPARTMENT AND ASSIST WITH MONTH END PROCEDURES. PRIMARY DUTIES & RESPONSIBILITIES

• Capturing of incoming invoices on the accounting software
• Internal - sending invoices for approval by the heads of Department
• Taking responsibility for internal invoices sent by tracking and recovery to ensure completion of transaction
• Preparation of remittances, and maintenance of accounts payable age analysis
• Archiving of processed invoices
• The timely identifying and reporting irregularities or deviations from purchasing / payment requisition procedures
• The supplier invoice matching of bank statements against payments made
• Determine monthly accrual list to ensure all costs / expenses are accounted for and included in month-end closing
• Collate and process business credit cards expenditure and the settlement thereof
• Process staff reimbursement claims, allocation and payment
• Tracking capital expenditure against approved budgets and estimates
• Performing Supplier reconciliations to ensure all invoices are accounted for, investigating & resolving any variances
• Prepare and maintain refunds control account
• Any other request from time to time as determined by operational requirements related to payments / expenditure and creditors of any kind such as completion of credit applications etc

REQUIREMENTS

• Matric
• Financial qualification will be beneficial (degree or diploma)
• An understanding of purchase / procurement and payment processes as well as compliance of for a Tax invoice for VAT purposes
• Proficiency in Microsoft packages essential (Word, Excel, email) essential