Introduction
Our client is currerntly in search of a competent Payroll/HR Administrator to join their teams, working on payrolls for multiple clients. Full payroll function experience is a must.
Duties & Responsibilities
Job Purpose

Ensures accurate recording and capturing of Payroll and HR information, to facilitate HR functions and assist the Payroll Specialist in preparing of payroll data (full payroll function).

Duties & Responsibilities

PAYROLL ASSISTANT DUTIES

Maintenance of Leave

Need to capture all leave transactions that were captured on SAGE HR onto VIP on a weekly basis

Daily control of all leave exclusions and make sure employees capture this leave on SAGE HR

Received signed AOD from HR and capture the AOD on SAGE HR and Payroll System and keep track of deductions to be aligned before payroll

Monthly leave reports to be extracted from VIP to make sure all leave (Annual, Sick and Family Responsibility) are aligned

Keep track of all employee leave days so that no leave days get forfeited after annual leave cycle

Employees

New employee details to be loaded onto SAGE HR as well as VIP

Terminations need to be captured on SAGE HR and VIP keep track on Excel weekly of all the terminations

Make sure salaries are put on hold when employee was terminated

Momentum

New employees need to be loaded onto Momentum

Terminated employees need to be terminated from Momentum (But can only happen on the 1st of every month)

The 15th of every month recons must be reconciled to make sure all changes were done on Momentum

Facilitation of basic counselling sessions as well as liaison with Momentum Health4Me regarding trauma counselling for employees robbed and attacked in trade

Payroll assistance

EMP201 submissions

UIF submissions

Exporting bank files for payment

Preparing AOD recon

Preparing 12-month reports for Skills Development

Preparing of expense claims

Payroll runs from the 25th of each month, new monthly folders need to be created and saved

All changes need to be done on Payroll by no later than the 21st of every month (Bank details, AOD, Leave)

All employee movements need to be checked and amended on Payroll

Report to be extracted from Payroll to check info slips count

Assisting with any queries regarding SAGE and Info Slips

Act as helpdesk for employees for any Payroll related queries

Sending out payslips

HR DUTIES

Maintenance of employee records

Responsible for the compilation and updating of employee files

Creation of employee files

Allocation of employee numbers and route codes

Checking of Statutory documents

Daily upkeep of staff files and Sage HR information

Completion of staff requisition forms of staff movements

HR Administration

Required to assist with AdHoc administrative tasks in the HR department from time to time

Creating new employee bundle (which includes offer letter, contract of employment and the Company policies and procedures)

Communication of new promotions via email and Sage HR

Communication of staff birthdays and work anniversaries

Staff wellness assistance

Resignation Process

Responsible for involvement in the resignation process for the following:

• Sharing Resignation packs
• Compiling weekly termination register and AOD's
• Communicate with Assets Department regarding resignations taking place for asset collection and verifying assets
• Maintenance of termination register
• Assistance with all Department of Labour documents (UI19 and Salary Schedule)

Desired Experience & Qualification

Minimum Grade 12

2+ years of experience in corporate office environment

Excellent knowledge of Microsoft Office ® products, specifically Word, Excel, Outlook

Experience working with Sage HR and VIP, or other payroll program

Highly organized & attention to detail

Excellent oral and written communication skills

Package & Remuneration
R 17 000,00 - R 18 000,00 per month