Introduction
To provide core administrative support to the finance function of the different companies within the group. Ensuring that company policies & procedures for collecting debts from company debtors, evaluating new credit requests, maintenance of client's accounts, & other below mentioned elements are always adhered to in an efficient & effective manner.
Duties & Responsibilities

• Following & adhering to systems & procedures of the approval of new credit applications, as well as maintaining customers files.

• There must be approved credit applications on each client's file.
• If a client has consignment stock, signed agreement with quantities and payment arrangements must be on each file.
• Customers files must always be kept up to date and have limited access.
• No allocation of payment must be done without a remittance advice from the paying customer.
• No journals must be done on a customers account without approval from the Managing Director (MD) and/or Financial Manager (FM).

• Following & adhering to daily, weekly & monthly procedures by executing the below tasks:

• Allocate payments from bank statement daily.
• Opening & closing of customers' accounts - Only the Managing Director is authorized to allow customers accounts to be taken off from stop supply.
• Manage credit limits & ensure they are correct - Only the Managing Director is allowed to increase/decrease credit limits.
• Update Risk Analysis schedule of Debtors on a weekly basis.
• Distribute age analysis on a weekly basis (for reporting purposes).
• Do cashflow forecasts on a weekly basis. Expected cashflow from payments must be given to the Financial Manager every Friday.
• On a regular basis, bring non-payment of customers under management's attention.
• Managing debtors' book special cases: Closing of debtor's book is dependent on Internal Sales and invoicing at ICM, this must not exceed 3 days after month end.
• Send out statements: Statements must be sent out by no later than the fifth working day after month end.
• On the first working day, all overdue accounts must be put on “Stop Supply”.
• On a monthly basis, do a reconciliation between the detailed debtor's ledger and the control account. Proof of the reconciliation must be attached to the monthly progress report.

• Ensure proper control & management of Debtors Days Outstanding by following the below GOLDEN RULE:

• Management of the debtor's book is critically important. The Debtors Days Outstanding must not exceed 21 days (60 days to 180 days per the age analysis).

• NB!!! It is your responsibility to ensure that POD's are handled as per the company processes and procedures by the POD Clerk.

Desired Experience & Qualification
This person must be very well experienced is debtors given the combined book runs over R100 million. This is one of the key positions in the company.
Package & Remuneration
To be discussed within the interview