JOB FUNCTION AND RESPONSIBILITY: Bookkeeper1. JOB SUMMARY AND GENERAL RESPONSIBILITIESThe Accountant is responsible for all aspects of bookkeeping and financial accounting of the business and ensuring full compliance with internal policies and procedures; so as to ensure accurate financial reporting, while minimising any financial risks the company may face. The function includes but is not limited to:Full responsibility for financial processing, recording and reporting operations and functions within the business.Ensuring all monthly balances and reconciliations are produced on an accurate and timely basis; reconciliations are to include banks, petty cash, fixed assets and accrual accounts.Supervise and review all imports, import documentation and files as follow:1.3.1. Review all paperwork and logistic arrangements for all imports.1.3.2. Review import status register and ensure it is sent out weekly.1.3.3. Review import costing split excel sheet and all relevant documentation to be signed off by financial manager.Administration and processing of all petty cash transactions and weekly reconciliations for all currency petty cash accounts.Send out credit- and fleet card statements, prepare general ledger postings and reconcile monthly.Prepare and maintain all data and schedules to compile annual carbon footprintreports.1.7. Creating and receiving supplier documents per request such as:1.7.1. Loading of purchase order requests1.7.2. Receiving of non-warehouse and services items.1.8. Assist with ad hoc finance department tasks as and when required such as:Loading of new and updating all existing supplier account informationwhere necessary and ensuring data is correct and up to date.1.8.2. Reconciling supplier accounts from statement to ledger and topayments listing.1.8.3. Preparation of both COD creditor and monthly creditor documentationfor payments.1.8.4. Providing sample documentation to audit team during quarterly reviewsand year end audits as and when requested.1.8.5. Filing of paperwork in both hard and soft copy as and when required.1.8.6. Obtaining tax related documentation and providing these to the financialmanager.1.8.7. Loading of new and updating all existing customer account informationwhere necessary and ensuring data is correct and up to date.1.8.8. Reconciling of customer accounts per age analysis and trial balance,following up and resolving any queries.1.8.9. Performing financial analysis work and query resolution tasks asrequested by the financial manager from time to time.1.8.10. General financial administration, queries and processing as may berequired or requested.1.8.11. Keeping abreast of changes in financial regulations and legislation1.9. Assisting the financial manager with the preparation of financial reports such asmonthly sales, quarterly reviews, annual audit, carbon footprint and BEE audit.31.10. Internal Financial Controls:1.10.1. Maintain accounting systems that are effective, reliable and efficient tosupport financial reporting.1.10.2. Applying financial standards across the business.1.10.3. Staying up to date with all financial accounting standards (IFRS),commercial law, statutory requirements and income and VATlegislations and ensuring these are implemented timeously andcorrectly in the company.1.10.4. Maintaining proper accounting controls such as ensuring that detailedreconciliations and other supporting documents are kept in a monthlyfile to support management reports in line with guidelines.1.11. Financial Systems, Policies and Procedures1.11.1. Ensuring high standards of financial accounting and reporting acrossthe business.1.11.2. Ensuring the business applies all relevant accounting policies andcomplies with all necessary requirements.1.11.3. Ensuring that company financial policies and procedures are adheredto.2. LOCATIONJohannesburg, Kempton Park, or such other locations or destinations as determined by the Employer from time to time.3. REPORTING RELATIONSHIPS3.1. Reports to: Financial Manager.3.2. Manages: Not Applicable.44. SKILLS and REQUIRED COMPETENCIES4.1. High technical/professional knowledge and skill.4.2. Excellent communication and report writing skills.4.3. Highly numerate and attention to detail.4.4. Good interpersonal skills.4.5. Excellent administrative skills.4.6. Strong organisational and time management skills.4.7. Computer literate in Widows, MS Office emphasis on Excel and ERP as well as any other software owned or used by the Employer such as Pastel Evolution.4.8. Resourcefulness and problem-solving skills.5. REQUIRED PERSONAL ATTRIBUTES5.1. Self-motivated and able to work independently as well as part of a team.5.2. Ability to reconcile complex accounts and have excellent attention to detail.5.3. Flexibility to manage more than one task at any given time.5.4. Work well under pressure.5.5. High ethical standards and confidentiality.6. MINIMUM QUALIFICATION AND/OR EXPERIENCE REQUIREMENTS6.1. Suitably qualified individual with at least a Bachelor of Commerce degree6.2. Three to four years work experience in similar, responsible role.6.3. Computer literacy: Competence in Microsoft Office products, with emphasis on Excel, and accounting software programs.
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