Introduction
We have a posistion available for a Debtors & Creditors Clerk, the candidate needs to start on 02 September 2024, the posistion is based in Epping Industria, Cape Town.

Duties & Responsibilities
Accounts Receivable Clerk

Reports to

Regional Manager Coastal

Roles

The Debtors clerk will be responsible for carrying out accounting and administrative duties such as the processing of BP invoices and payment, reconciliation of statements, following-up on unpaid BP's to provide book keeping and clerical support to all financial functions.

Responsibilities and Authority

Responsibilities and authority include but are not limited to the following:

• Monitor and Validate all Invoices (with POD)
• Ensure the correct GL account & AR account is utilised when processing invoices in Accounts Receivable module.
• Ensure that the correct VAT is applied to invoices.
• Ensure AR batches are posted timeously (before month end closing).
• Timeous follow up on all AR queries (Communication with BP).
• Forward Statements and Invoices to BP's after month end run.
• Assist reception with filing of all documents according to the agreed filing protocols.
• Maintain vendor master listing, Updating credit application and liaising with Allianz
• Ensure audit deliverables are maintained according to the standard required by the auditors.
• Any ad-hoc duties which are assigned.
• Processing credit notes , stock and financial
• Banking
• Processing credit application forms and opening accounts on the system
• Account assessments
• Capturing counts during stock take
• Reconciling sales credit cards to monthly statements
• Checking petrol slips for company vehicles against Nedfleet statements
• Checking the capture of manual delivery notes to invoices
• Maintaining spreadsheets for manager

Accounts Payable Clerk

Reports to

Regional Manager Coastal

Roles

The creditors clerk will be responsible for carrying out accounting and administrative duties such as the processing and payment of vendors' invoices, reconciliation of statements, following-up on unpaid vendors, obtaining statements and invoices and to provide book keeping and clerical support to all financial functions.

Responsibilities and Authority

Responsibilities and authority include but are not limited to the following:

• Ensure invoices are matched against requisitions, purchase orders and goods received notes with reference to quantities, quality, description and price.
• Ensure requisitions, purchase orders and invoices are properly authorized and are in accordance with the appropriate levels of authority.
• Ensure the correct GL account & vendor account is utilised when processing invoices in Accounts Payable module.
• Ensure that the correct VAT is applied to invoices.
• Ensure AP batches are posted daily.
• Preparation and submission of creditors' reconciliations.
• Timeous payment of invoices, ensuring discount claimed where applicable.
• Timeous follow up on all AP queries.
• Forward remittance advices to suppliers after completion of payment run(upon request).
• iling of all invoices after payment run according to the agreed filing protocols.
• Maintain vendor master listing including new Credit Applications
• Ensure audit deliverables are maintained according to the standard required by the auditors.
• Any ad-hoc duties which are assigned.
• Manage the petty cash box

Desired Experience & Qualification

REQUIRED MINIMUM QUALIFICATIONS AND EXPERIENCE

• Matric
• 3 years' experience or more in a similar position
• Sage system experience advantageous.
• Any Finance qualifications advantageous
• Own transport essential

REQUIRED COMPETENCIES

• Solid understanding of debtors and creditors principles
• Ability to calculate, post and manage accounting figures and financial records
• Effective verbal, written and listening communications skills
• Time management skills
• Microsoft office proficiency

Package & Remuneration
Salary offered is from R 15 000 to R 20 000, depending on qualification and experience
Interested?