Finance Officer

Our most valuable resource are the people within Morden College; they provide the supportive, caring and inclusive environment both for colleagues and for our Residents. Our culture encourages and supports creativity, celebrates our differences and the similarities that draw us together as a community and promote the highest standards of individual behaviour and accountability in everything we do.

Morden College is a charity that is dedicated to enabling a life-lived independence for the older people they provide homes for, through life, as they grow older. Morden College has enriched the lives of its residents as well as their families, over the last 300 years. The Charity’s core purpose is to provide older people who are in need with a home for life within it’s beautiful grounds, with amazing facilities and surrounded by its caring people, who work tirelessly to provide the highest quality of care.

Our Charity’s Community Services are provided in the Almshouse accommodation at Blackheath and at Ralph Perring Court in Beckenham, through the vibrant communal space in the John Morden Centre and the case management approach that proactively identifies, assesses, and supports the most vulnerable in our community. Our residential care home, Cullum Welch Court (“CWC”), provides personal nursing and dementia care 24/7. With 32 beds, it is small enough to maintain a personalised service to its residents, yet large enough to provide the facilities required to meet their range of needs.

Please visit our website at www.mordencollege.org.uk to find out more about us.


JOB PURPOSE
The finance officer will be a key member of the finance team and will work closely with the financial controller and management accountant to provide support while ensuring service levels are maintained and ensuring efficiency improvements are made when required.

KEY RESPONSIBILTIES AND DUTIES
• To code and process invoices onto the financial system and liaise with the relevant departments within the College to clarify the nature of expenses when necessary.
• To process the activity for centralised and localised ordering of goods/services, ensuring strict controls over department expenditure are being observed.
• To undertake prompt analysis of supplier queries, including supplier statement reconciliations on a monthly basis and identify the appropriate corrective action.
• To ensure timely settling of invoices to suppliers using manual and electronic payment systems as required including the preparation of the weekly payment run.
• To oversee and be responsible for filing and archiving of invoices including the updating of relevant systems to ensure an accurate record is kept.
• To assist with any ad hoc duties, including data analysis, reconciling age creditors analysis as directed by the Financial Controller.
• To liaise closely with all relevant parties and stakeholders including Heads of Department in the College to ensure service levels are maintained and ensure disputes are resolved.
• To work closely with other members of the team including internal and external customers
• To monitor the correspondence in the centralised e-mail inbox for the Finance Department in order to log invoices and promptly respond to queries.
• To be actively involved in updating monthly cashbooks on Excel and Opera.
• Lead on all banking, petty cash floats, residents pocket money and staff expenses reconciliation
• Lead on the production of Social Club cashbooks
• To maintain confidentiality at all times and comply with the policies and procedures of Morden College, as well as General Data Protection Regulations 2016 and Data Protection Act 2018.

SKILLS, QUALIFICATIONS AND EXPERIENCE
• GCSE Maths and English or equivalent
• AAT qualification. (Desirable)
• Bookkeeping experience.
• An aptitude for IT and finance systems.
• Microsoft Office packages, specifically MS Excel.
• Knowledge of Pegasus Opera. (Desirable)
• Knowledge of WinMan (Desirable)
• Knowledge of CareSys (Desirable)
• Excellent communication and customer care skills.
• Good planning and organisation, having the ability to re-organise plans to accommodate emerging new priorities.
• Experience in working in a deadline driven environment.
• Attention to detail.
• Ability to work under pressure and own initiative.