Introduction
We are currently seeking an Accounts Payable Clerk to support the finance department with financial key performance areas. The successful candidate will be responsible for capturing creditors expense data against purchase orders and receipts, reconciling creditors, rebates and discounts and analysing creditors ageing.

Duties & Responsibilities
Processing and Validating Creditors Expense Data

• Review approved purchase orders to ensure that the correct vendor is utilised
• Follow-up on long outstanding open purchase orders
• Verify that invoices received are valid in terms of SARS VAT requirements, company policy and process creditor's invoices
• Ensure invoice captured in the correct account, brand and region
• Prepare creditors reconciliations and prepare supporting documents for payments
• Follow-up on all vendor queries and escalate issues to supervisor as relevant
• Maintain open purchase orders, open receipt / not invoiced reports
• Process non-stock journals as required
• Processing of daily freight and upload for payment
• Monitor monthly vendors and ensure monthly costs are accounted/ accrued for and provide accrual detail to the Accounts Payable Supervisor for submission at monthend
• Communication of all fixed asset purchases - with supporting documentation to Financial Accountant, to capture to Fixed Asset Register

Management of overheads through Credit Cards and Petty Cash

• Distribute credit card statements to card holders
• Maintain and follow up on credit card recons within the correct timeframe
• Reconcile credit card holder staff accounts
• Review expense codes
• Ensure that all petty cash reconciliations are correctly authorised
• Ensure that analysis sheet correctly reflects the attached vouchers
• Process all recons by the deadline and escalate cases of non-compliant staff members to supervisor.

Foreign Stock and Distributor Vendor Account Reconciliations

• Doing the monthly foreign stock vendor reconciliations for review by the Cost Management Accountant
• Assisting the AP Supervisor with any ad-hoc/difficult vendor queries
• Assisting the AP supervisor with ensuring distributor vendor accounts are reconciled with all discrepancies followed up on.

Cashflow Projections

• Prepare monthly cashflow projections for fixed payment runs
• Manage the cashflow of allocated vendors based on SAGE payment terms
• Track payments versus cashflow. Confirm permanent or time differences, finalise payment before payment run.

Desired Experience & Qualification
Qualification

• Minimum qualification matric (Grade 12)
• Relevant Diploma/Degree Preferred

Requirements

• Minimum 2 years' relevant experience with full knowledge of creditors systems and reconciliations (experience within FMCG advantageous)
• Excellent numerical and MS Excel (Intermediate) skills
• Experience working on ACCPAC Accounting System is desirable
• Sound interpersonal skills and ability to provide a high-class service for internal customers
• Strong organisational skills and the ability to work independently while using initiative
• Endurance and ability to tolerate extended hours
• High attention to detail, sense of urgency and able to work within a dynamic environment
• Willingness to work in a team and share the workload
• Industry knowledge is desirable
• Adapts well to change

Package & Remuneration
Market Related