Description
Key roles and responsibilities:
Review of Supplier Payment Recons

Review accuracy and completeness of payment recons
Payment deadlines met
Ensure all payments are provided for in cash forecast
Update and Maintain Master Supplier List and History of Payment

Monthly Planning of All Payments:

Preparing and Planning all Payment submissions and payment dates for all Staff
Communication with the team and business on expected timelines related to payment
Ensuring that Payment Plans are adhered to and a smooth Payment run each month.

Ensure Accurate Processing on Month End Accruals

Review of all Month End Accruals
Ensure accurate processing of Month End Accruals

Review all Expenditure for the month and ensure that all information processed is accurate, valid and complete

Managing of staff - Accounts Payable Team
Keeping personal files of all staff - Daily/weekly/monthly updating of each staff members personal file - positive/negatives recorded and action taken to address
Productivity Management - Daily/weekly/monthly performance measured, coaching done where needed
Development - Development plan compiled per clerk -signed and filed - Updates sent to manager
Performance Management
Training of all new staff and ensuring that all staff are up to par with current work expectations
Cash Forecast
Review of the Daily Cashforecast
Ensure that all payments made by the Accounts Payable team are accurately and timeously forecasted
Ensure that adequate provision of cash has been made for daily forecasting
Maintaing a central report for all upcoming payments

Assist in the Managing of Month End Processes

Monthly journals and accruals
IS Reviews
GL Reconciliation's
Month End close off

IFS Support

Provide IFS Support to the Business
Allocate Parts to Suppliers
Review allocation of Parts to Trial Balance

Review and Management of Internal Procedures and Policies

Monthly Monitoring of adherance to all Company Policies
Ensuring Strict adherence thereto of Company Policies
Review and Update of Current Policies.
Training of Staff on all relevant Company Polcies

Review and Sign Off of Internal Commisions, Upfront Commission, Annuities and Fitment Fee

Review Calculation and sign off
Ensure accurate Processing of all Commission related expenses
Adhoc support and reporting of Commission Related Payments

Managing Relationships Internally and Externally in terms of Supplier Payments and Buyers

Manage relationship with Suppliers and ensuring a best in class delivery of payments, remittances and feedback
Managing Internal Customer relationships and ensuring that we support the various pillars with in the organisation
Support Business in the managing of Supplier Relationships

Ad hoc projects.

Qualifications and experience required:

Minimum 5 years' experience in an Accounting Position
2 Years Experience in Supervising, Managing Staff Degree in Accounting, or equivalent.
Completed Articles beneficial.Computer literate: MS Excel, Word and Outlook.
A very good understanding of financial systems and experience in working on Financial Systems.
Excellent communication, interpersonal and organizational skills.
Ability to work under pressure.
Able to work within a team.
Ability to identify problems and correct them.
Sense of responsibility.
Precision & accuracy. Deadline driven.
Willing to work extended hours - Particularly over month ends