Introduction
Accurately process incoming invoices and reconcile in compliance with financial policies and procedures.
Duties & Responsibilities

• General Bookkeeping
• Monthly and ad hoc journal entries
• Accurately post cost allocation entries
• Raise accrual journals
• Correctly account for prepayments
• Prepare monthly balance sheet reconciliations for review and approval
• Comply with month-end and other reporting deadlines
• Assist with other month-end and reporting requirements
• Treat invoices in foreign currency correctly
• Cashbook and banking:
• Reconcile cashbooks for 4 entities
• Prepare weekly cashflow report
• Prepare monthly forecast of payments (forecast creditors listing)
• Prepare payment authorisation runs in terms of the policy
• Identify reconciling items on cashflow and ensure these are correctly resolved
• Payments to suppliers:
• Submit only valid and authorised invoices/costs for payment
• Load balances to be paid to suppliers after the approval of creditors reconciliations
• Ensure suppliers are paid in accordance with payment terms of the creditor's account
• Only load valid and authorised payments on the banking application
• Petty cash:
• Issue petty cash for approved petty cash requisitions/requests
• Reconcile petty cash on the approved template/format on a weekly basis
• Processing petty cash transactions accurately and within deadlines on a weekly basis
• Intercompany Transactions)
• Ensure all intercompany balances agree with the counterparty at each month end
• Obtain intercompany confirmations
• Request account statements from active suppliers at a minimum monthly
• Complete creditors reconciliations on a monthly basis accurately
• Ensure invoices/credit notes are not captured on the accounting software more than once
• Ensure invoices are not paid more than once
• Ensure all invoices captured comply with SARS & other legal requirements
• Revalue foreign currency intercompany loans appropriately
• Other:
• Report any suspicious or possibly fraudulent transactions to Financial manager, CFO, Managing Director
• Comply with processes and procedures
• Comply with finance department processes and procedures
• Assist treasury department by accurately:
• Confirming bookings on the payments box

Desired Experience & Qualification
Non-negotiable

• Essential: Matric
• Desirable: Accounting or Finance Degree
• Minimum of 3 years experience as a bookkeeper

Technical Skills:

• Accuracy
• Attention to detail
• Thoroughness
• Organization
• Analyzing information
• Basic accounting
• Vendor finance department relationships
• PC Proficiency
• Data Entry Skills
• Grade 12 higher grade Math pass
• Discovery Travel System (DTS)
• Creditors & expense account reconciliations & schedules

Key Skills and Competencies

• Computer literacy including accounting software (EG Navision), Cruise management software (EG DTS), MS Word, Excel, and Outlook
• Ability to communicate and liaise with internal and external stakeholders
• Ability to work under pressure
• Ability to talk to & deal with customers
• Attention to detail
• High level of accuracy
• Complete high-quality work
• Time management
• Punctual
• Team player

Person Profile

• Self-motivated and disciplined
• Ability to work under pressure
• Ability to communicate at all levels
• Proven verbal, written, and telephonic skills
• Organised and methodical
• Team player
• Culturally aware

Package & Remuneration
Market-related