The Internal Finance Co-Ordinator will be responsible for managing a book value within the Pastel
system. He/She will need to interact with the CEO / Financial Director on a daily basis, ensure
payments made timeously, negotiate with difficult clients, provide strong administrative support to the
process and at all times represent a positive image for the company.
Duties & Responsibilities
Creditors:

• Capture supplier invoices on Pastel Evolution system
• Adhere to the authorization processes within Department
• Attend to all Creditor queries and making use of the proper escalation processes when not resolved
• Monthly reconciliation of Creditors' accounts
• Generate monthly payments
• Ensuring reduced rates and costing from suppliers
• Creating Purchase Orders

Debtors:

• Debtor Invoicing
• Administration of debit orders
• Dealing with customer account related queries
• Ensuring that all payments due from debtor's accounts are collected on time and in professional manner
• Ensuring reduced rates and costing from suppliers
• Capture supplier invoices on Pastel system for payment
• Attend to all creditors queries
• Generate monthly payments
• Keep updated all necessary schedules relating to turnover and purchases
• Posting of bank statements onto system
• Sales commission calculations and spreadsheets
• Petty cash reconciliation
• Reconciliation of bank accounts and credit card statement

General administrative duties:

• Filing of all supplier correspondence, unpaid invoices, and remittances in logical order
• Maintaining the filing system
• Keeping files tidy and relevant at all times
• Regular archiving of documentation

Month end tasks and schedules:

• Updating of all month-end related schedules.
• Ensure - by making use of month-end checklists - that all relevant expenses are processed and properly allocated on time for Management Reporting.

General:

• Develop self and maintain knowledge in relevant field at all times
• Ordering of office stationery/printer cartridges (using Purchase Order Procedures)/ issuing of stationery to employees)

Desired Experience & Qualification

• Matric/ Grade 12 certificate - ESSENTIAL
• Extensive computer literacy skills (Advanced knowledge of the Microsoft Office Suit)
• Pastel Accounting - ESSENTIAL
• Minimum 2 years experience in similar role