Introduction

A new vacancy exists within one of our client's Financial Planning teams, based at the Cape Town office. This role is responsible for administrative support for the Financial/Investment Advisors within the team, and includes handling of all follow-up correspondence with clients, beneficiaries and third-party providers, as well as internal department to ensure that investment and payment instructions are timeously and accurately actioned. Role is ideally suited to applicants with previous brokers' assistant, or brokers' secretarial experience specifically dealing with investment administration instructions and follow-ups, with a minimum of 3-5 years experience in this area.

Duties & Responsibilities
Key responsibilities include:

• Collation of all necessary documentation relating to administration of local and offshore investment instructions, including redemptions and switches, and share dealing. Ensure necessary authority obtained, preparation and capturing of same on internal systems (Fundamental, and Climan/ CRM system)

• Daily/ monthly EFT payments to and on behalf of clients, including all verifications preparation and capturing of same on internal systems (Cashman/ CRM system)

• Review debit balances and assist financial/Investment Advisors to take corrective action

• Preparation of client packs , and onboarding of new clients, and responsible for all client take on documentation, and loading on internal systems

• Quarterly invoices for ad hoc fees

• Preparation of trust administration requirements, and all payments relating thereto

• Client liaison: timeous response to, and resolution of all queries

• Accountable for electronic and hard copy filing relating to investment administration; and advisory record keeping as per applicable financial services legislation, ensuring that all investment and payment instructions are compliant.

• Liaison with internal investment administration and support departments

• Collation of all client monthly and quarterly reporting as well as tax documentation per client

• Co-ordinate and plan client events, including all logistics, invitations and venue and client co-ordination

•General secretarial support: typing, filing, faxing etc. of client correspondence, diary and event management.

Desired Experience & Qualification
Key requirements for applicants:

• Previous experience in similar function a requirement, with proven track record (3-5 years)

•Matric a requirement, preferably with accounting a matric level, or booking keeping /accounting diploma; unit trust/ local and offshore Investment/ life assurance/ will be an advantage.

•Computer literacy (intermediate): MS Office suite and excel at an intermediate level

•Ability to work independently, pro-active, attention to detail and excellent organisational skills, problem-solving skills and ability to demonstrate initiative

Please note: only shortlisted candidates will be contacted.