Job Purpose:

As a Team Leader, you will be the first line of escalation for clients and colleagues. To ensure that accurate sales ledger invoices for services provided are raised in a timely basis, meeting deadlines as appropriate. To resolve any direct queries and communicate to relevant parties on updates and resolution. To support the Billing Manager (BM) to ensure that the correct invoicing process is followed for our customers, in order that our customers process and pay invoices in a timely manner.

Key Accountabilities:

Although key accountabilities will vary over time, some of the main current ones are outlined below:

• To ensure that all intercompany and pass-through invoicing is completed in a timely and accurate manner

• To ensure correct financial accounting principles are followed and posted to accounting

system, to accurately reflect revenue taken by the trading Divisions

• Reconcile all intercompany accounts to minimise aged items

• Responsibility for driving accuracy standards across the team

• Line management responsibility of a team of Billing Specialists

• Support in technical expertise and on the job training for team members

• Stakeholder management - building excellent relationships with clients and customers to process accurate and timely bills

• Reporting for clients, internal team and internal stakeholders (i.e. Operations)

• Identification of efficiencies for future ways of working

• To actively liaise with Operations to ensure all invoice accruals are kept to a minimum and invoiced to client within agreed timescales

• To ensure all invoices have the correct PO number detailed

• Processing of all customer invoicing

• Raising invoices in a timely manner, in turn delivering cash in a timely manner

• To ensure that all invoices and credits generated are produced to a high standard to

enable the business to function smoothly

• Portal uploads using several different customer portal systems

• To ensure new customers invoice process is adopted correctly

• Raising consolidated invoices and AFP’s for multiple customers

• Liaising with internal customers to resolves issues/queries

• Identifying errors which have led to incorrect billing and investigating anomalies.

• Oversee daily workflow to ensure that all processes work seamlessly and are completed efficiently within deadlines

• Provide daily management, feedback, guidance, support

• Continually focus on process improvement enabling timely billing practices and reaching monthly billing targets

• Work closely with the BM to further develop skillset and knowledge and provide necessary cover in times of absence

• Work closely with credit control to ensure billing accuracy, improve cash flow and identify process failure

Job Context / Key Challenges:

The most suitable candidate should ideally have a minimum of 2 years practical experience within

accounting and billing. You must have experience in Sales ledger and good computer skills along with good excel knowledge.

The role is integral to the wider Finance team, within a geographically dispersed complex

business, expanding at an exceptional level through both acquisition and organic growth.

For the right person, this can be an exciting opportunity, being part of both that growth and business improvement (through better processes and systems).

The expectation is high, and we need people prepared to collaborate to get the job done whilst at the same time looking at ways to improve and excel.

Role Dimensions:

• Personal contributor with direct reports, which works across the 5 divisions in the Group

• Supports a business with nearly 2400 people and a turnover of circa £250 million

Person Profile (Qualifications, Knowledge, Skill and Experience):

• Experience in a sales ledger role and invoice processing

• Have experience managing/supporting a team preferably within a financial environment

• Be solutions-driven with the ability to solve problems to meet the desired results

• Good organisation and time management skills with high attention to detail and an ability to plan, prioritise and adapt to meet timescales and deadlines

• PC literate with excellent communication skills

• Previous accounts/billing experience

• Can work autonomously or part of a team

• Experience of Construction Industry collections, via applications & retentions an

advantage

• Excellent IT, especially Excel skills. Sage 200 accounting.

• A resilient, proactive hands-on individual with strong results orientation, capable of

focusing on both immediate needs and longer-term system reporting improvements

• Strong personal organisation skills

• Proven query resolution and critical thinking skills

• Ability to build strong relationships

• Ability to demonstrate quick decision-making. Responsive to customer needs and is

focused on delivery.

• Willing and able to adapt and flex approach to changing business and customer needs.

• Customer-focused and able to flex approach to meet different stakeholder requirements.

• Delivers on commitments.

PTSG encourages a collaborative and positive team environment. You will be a key senior player in helping us to achieve and maintain this; while setting a good example and engaging the team to achieve goals, in our fast-paced environment.