Job brief

We are looking for a reliable Billing Clerk to perform tasks that will help us monitor our revenues. You will be responsible for keeping track of money owed to us by customers, preparing invoices, and updating records.

As a billing clerk, you must be accurate and reliable in handling accounts and documents. Being good at math and a high degree of organizational ability are essential due to the great amount of financial information. Since you will be using technology to expedite your work, a degree of computer knowledge is required.

The goal is to contribute to the accurate preparation of bills receivable and safeguard the company’s income.

Responsibilities

Manage account balances to discover outstanding debts or other inconsistencies
Collect all information needed to calculate bills receivable (order amounts, discount rates, etc.)
Check the data input in the accounting system to ensure the accuracy of the final bill
Issue invoices and bills and sent them to customers through various channels (mail, e-mail, etc.)
Issue customer account statements periodically or whenever necessary
Receive payments through various methods (cash, online payments, etc.) and check for credibility
Send reminders for payments and contact customers when assigned
Update accounting records with new payments, balances, customer information, etc.
Answer questions and handle complaints from customers regarding bills
Report on activity to upper management

Requirements

Proven experience as a billing clerk or general accounting experience
Adherence to laws and confidentiality guidelines
Proficient in MS Office (especially Excel); Working knowledge of relevant software (e.g. Quickbooks) will be appreciated
Excellent math ability
Good organizational skills
Excellent communication skills
High school diploma; further education will be a plus