Unique Personnel boasts over 50 years (established in 1970) of personnel and staffing experience, so it's not surprising that even though our main focus has been providing on South African Staffing Solutions, we now recruit internationally for over 5000 clientsDuties & Responsibilities
Reports to: Finance Manager

Main Purpose of the Job:

Responsible for supervising the accounts payable team and ensuring all invoices, credit notes received are processed for payment in an accurate and efficient manner and in relation to the established policies and procedures.

Key Responsibilities:

• Reconcile vendor ledger to ensure that all expenses and payments are accounted for and properly posted.
• Analyze age and vendor variances. Verify discrepancies and resolve queries timeously.
• Process vendor tax invoices, credit notes and allocate payments from vendors in compliance with financial policies and procedures. Ensure invoices are processed daily and allocated to the correct supplier.
• Ensure supplier reconciliations are done accurately and timeously before payment is processed.
• Generate understandable financial reports for the Age Analysis to facilitate payments. Ensure only authorised payments are processed on the banking systems to suppliers. Ensure vendor payment terms are met and engage with suppliers to maintain valued relationships if payments are outstanding.
• Create accurate creditors reports for analysis and take corrective action when required. Account for correct treatment of transactions in line with provisions, accruals and prepayment treatment principles. Engage with the reporting team to provide variance analysis and ensure correct treatment and processes are followed.
• Maintain the vendor master list, ensuring that new suppliers are updated and allocated to the accounts payable team.
• Maintain creation request.
• Submit new suppliers on the system. Ensure the new supplier documents are completed. Complete supplier credit applications for sign off.
• Manage completed vendor credit applications and report on the outcomes of the applications.
• Correspond with relevant stakeholders, ensuring their expectations are being met in accordance with the correct process and procedures.
• Ensure all documents, contracts, supplier agreements and the filing is always up to date within the team