Finance Assistant
- Employer
- Zevoli Growth Partners
- Location
- Gauteng Gauteng, Gauteng South Africa, South Africa
- Salary
- Competitive
- Closing date
- Aug 17, 2024
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- Job Role
- Accounts Assistant
- Sector
- Finance
- Contract Type
- Permanent
- Hours
- Full Time
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Purpose:
Accounts:
General Finance:
Supplier Relations:
PMO:
General Administration:
Qualification:
- Supports the department through the collection, processing, recording, reconciliation, and reporting of financial data, verifying the validity, completeness and accuracy of source documentation.
- Maintains complete and proper records of revenue, expenditure, assets and liabilities, and ensures the accuracy and integrity of financial information.
- Prepares reports that provide accurate and timely financial and statistical information required by management.
Accounts:
- Receive and verify invoices/disbursements/petty cash requests for goods and services.
- Verify that invoices/credit note quantities and prices charged agree with the purchase orders.
- Review and verify that invoices/credit notes comply with financial policies and procedures and are recorded in the system.
- Capture supplier invoices/credit notes and ensure that they are entered into the correct expense account.
- Banking, loading of payments for suppliers and service providers and maintaining all proof of payments.
- Capture cash disbursements/petty cash requests and ensure that they are entered in the correct expense account.
- Preparation of Purchase Orders
- Preparation of requisition forms
- Track Budget and Expenditure
- Preferential procurement score update
- Maintain listing of accounts payable
- Monitor and follow up on outstanding debtorsinvoices.
- Escalate issues to management where necessary.
General Finance:
- Bank / Credit Card / Customer / Supplier Reconciliations
- Allocations of expenses (OPEX)
- Allocation of Credit Card Expenses to accounts
- Assist in performance Analysis / Reviews with regard to Sales; Cashflow; Profit and Loss; Balance sheet.
- Updating and maintaining the Asset Register.
- Assist in Monthly, Quarterly and annual Financial Reporting.
- Preparation and updating Travel Reports Company car and rentals; Flights;
- Accommodation and Subsistence Allowance.
- Updating and reporting on monthly employment benefit policy.
- Management Account reviews and Performance Analysis.
- Escalate issues to management where necessary.
Supplier Relations:
- Assist in Supplier Sourcing.
- Onboarding of Suppliers and maintaining a preferential supplier database.
- Address and resolve supplier queries invoicing discrepancies etc.
- Maintain supplier records and ensure accurate and timely payments.
PMO:
- Accurately record financial transactions related
- to project activities.
- Assist in the preparation of financial reports and Budgets for project stakeholders.
- Ensuring the PMO Team members are accurately disclosing time entries on various projects.
General Administration:
- File and maintain all accounting records in a secure and organized manner.
- Perform any other ad-hoc administrative duties as delegated.
- Reporting on monthly telephone records and photocopier records per user code.
Qualification:
- Relevant Accounting qualification/ studying towards an Accounting or Finance qualification
- At least 2 years relevant experience
- Computer proficiency and sound knowledge of MS Office (Word, Excel, PowerPoint, Outlook)
- Good understanding of business, policies and procedures
- Financial administration systems
- Collection and billing
- Good communication skills (verbal and written)
- Good planning and organising skills
- Good time management skills
- Good report-writing skills
- Good command of the English language
- Customer service skills
- Problem-solving
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