ASSISTANT FINANCE MANAGER

LOCATION: PRETORIA

POSITION PURPOSE

The purpose of this job is to assist the Financial Manager (FM) with the execution of the finance functions as delegated by the FM and perform other general financial duties as required

QUALIFICATIONS AND EXPERIENCE

• Relevant financial degree with honours or studying towards honours
  
• Knowledge of PFMA and Treasury Regulations will be an added benefit
  
• Experienced in creditors supervision, reconciliations, invoices, payment cycle and methods
  
• Experienced in accruals and the monthly accrual process
  
• Minimum 5 years' experience in the creditors environment of which 3 should be on a supervisory level
  
• Experience in using financial accounting systems
  
• Experience in MS packages
  

POSITION OUTPUTS

TECHNICAL

• Assist the FM with the execution of the finance functions
  
• Oversee the insurance claims process and liaise with the insurance company to lodge and follow up on pending claims
  
• Perform the functions of secretariat for the Insurance committee and asset disposal committee
  
• Supervise the creditor's payment cycle and ensure payments follow PFMA requirements
  
• Review creditors' reconciliations and follow up / assist with queries / other outstanding issues as and when required
  
• Ensure timely submission of reconciliations and / or confirmation of payments
  
• Responsible for the full monthly accrual process
  
• Maintain/update and implement internal controls and procedures, including relevant documents, on the creditors' function
  
• Regularly review and update accrual process
  
• Takes accountability for own work and prioritises delivery of own outputs against work plan
  
• Accommodates and respond to stakeholder / client requests and queries
  
• Independently prepare and deliver work solutions for the creditors function as well as the accruals and insurance processes
  
• Identifies system / process gaps in the creditors function as well as the accruals and insurance processes and propose improvements to the workflow in line with current developments affecting the relevant areas
  
• Liaise with external/ internal stakeholders/ creditors under guidance from the Finance Manager
  
• Provide feedback on technical issues and complex interventions
  
• Determine own work plan accordingly to deadlines
  
• Analysing reoccurring problems / errors / other issues in the creditors function as well as the accruals and insurance processes and propose corrective actions / changes in procedures
  
• Perform other related duties as may be assigned to you
  

MANAGE PEOPLE

• Manage the creditors' team according to finance operational standards
  
• Coaches and counsels staff
  
• Provides the team with technical guidance
  
• Review and signs off work executed by team members and ensure it conforms to policies, procedures and legislative requirements
  
• Prioritise and allocation of work to the team
  
• Actively manage performance
  
• Report on team progress against set objectives and standards
  
• Ensure implementation of learning and development interventions for the team
  

GOVERNANCE, RISK MANAGEMENT, COMPLIANCE AND INFORMATION/KNOWLEDGE MANAGEMENT

• Ensures compliance with codes of conduct, policies and procedures and legislative requirements
  
• Provides input into budget for the business unit
  
• Contribute to the development of creditor's policies, system, practices within best practice, industry standards and applicable legislation
  
• Provides input into other finance policies, processes and systems as well as alignment with related function processes and systems
  

COMPETENCIES

• Analytical ability and attention to detail
  
• Confident and decisiveness
  
• Good communication skills