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Accounts Payable Assistant

Vadodara Vadodara Gujarat, Gujarat, India
Competitive Salary
Closing date
Jun 26, 2024

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Job Role
Accounts Payable
Contract Type
Full Time
Day to day processing of Accounts Payable transactions, ensuring accuracy, validity. Gaining approval, completing queries and reconciliations, and proposing payment runs.

Job Description

  • Checking validity and authorisation of invoices to ensure compliance with company policy
  • Maintenance of supplier details
  • Chasing up unauthorised invoices and follow up on queries
  • Control Processing of invoices / credit notes
  • Inter company trading cross charges.
  • Production of regular supplier reconciliations
  • Deal with all suppliers queries and payment requests
  • Production of detailed control log of certain types of expenditure
  • Ongoing analysis of specific expenditure codes for audit / tax purposes
  • Month end reconciliations
  • Operating as a team member covering and assisting in other roles during periods of sickness or holidays and other peak times
  • Participate in implementation of revised procedures and new systems

Essential Competencies

  • Previous experience in a similar role is essential
  • To work as a team member
  • Attention to detail is an essential quality
  • Have an ability to prioritise and meet deadlines
  • Effective communication skills, written and verbal, with suppliers , management and all work colleagues
  • Be numerate and have good keyboard skills
  • Basic skills of all Microsoft products, Word, Excel and e-mail
  • Ability to work in a busy, changing environment without constant supervision


Skills Required

  • Experience in an Accounts Payable processing environment 2-5 Yrs
  • Attention to detail 2-5 Yrs
  • Strong communication and relationship building 2-5 Yrs
  • Accuracy 2-5 Yrs
  • Numeracy 2-5 Yrs


Civica is a Diversity Leader, ranked as one of the top European companies for workplace diversity and equality - Financial Times 2021.

Civica is committed to building and maintaining an inclusive and supportive culture where diversity thrives, and all of our people excel. We believe that diversity stimulates innovation, enables us to deliver better outcomes for people and communities, supports the growth of our people, and delivers great results for our customers. Civica recruit, promote and reward our people based on their contribution, regardless of gender, race, disability, religion/belief, nationality, ethnicity, sexual orientation, age or marital status.

About Civica

We're Civica and we make software that helps deliver critical services for citizens all around the world. From local government to central [federal] government, to education, to health and care, over 5,000 public bodies across the globe use our software to help provide critical services to over 100 million citizens.

Our aspiration is to be a GovTech champion everywhere we work around the globe, supporting the needs of citizens and those that serve them every day. Building on 21 years of continuous growth and success, we're at a pivotal point on our journey to realise that aspiration.

As a company, we're passionate about what we do and the citizens we help to serve. If you too would like to help champion the use of technology in public services, to improve outcomes for citizens and public sector organizations, then Civica is the right place for you. We will help you unlock the best version of yourself, achieve growth in your career whilst making a real difference to people and communities.

Benefits: Life at Civica is fun and flexible. We have the following benefits that make us - one of the top employers of choice and a great place to work.

Civica Foundation | Giving Culture: We encourage our people to take advantage of our Days of Difference initiative that makes a lasting impact in the community through goodness and charity.

Civica Culture | Work life balance and Blended working: Flexible working, less commuting and more time with friends and family gives a perfect work life balance to our people.

Learning and Development | Growth Opportunities: Civica has a unique 70:20:10 learning model, which supports your learning demands in an interesting, challenging & fun way!


  • Employee Wellbeing: Being a people-first company, we have integrated health and wellbeing benefits for our members and their family. We have a team of Mental Health Champions working hard to change the stigma around Mental Health. We routinely run awareness workshops to ensure our colleagues better understand how Mental Health can impact your day-to-day life. We are available for support when you need it most and actively encourage our people to reach out to us
  • Generous Leave Policy: Civica allows you to take time off from work with generous leave benefits
  • Rewards and Recognition: We recognise and appreciate our colleagues for their contribution by monetary/non-monetary recognitions and rewards
  • Tenure Milestone Recognition: We value and recognise the years of service of our people.
  • Employee-led Affinity Groups: Civica has different affinity groups in place, where people can share experiences and put forward their ideas, suggestions and recommendations to make Civica an even more inclusive organization for everyone. Our groups are for anyone who wants to support and ally with that community.

Civica Accolades:

  • 'Investors in People' - Gold: We prioritise the development of our colleagues to match their ambition
  • Great Place to Work: We are dedicated to create an outstanding employee experience
  • Financial Times - Diversity Leader 2023: We're committed to maintaining an inclusive and supportive culture
  • Australian Business Awards - Employer of choice
  • Top rated employer - Glassdoor: Our average length of service is 9 years
  • Societal Impact: Our solutions impact positive societal change, supporting local Authorities, Schools, Police forces, the

NHS and numerous Central Government offices.
Skills: Invoices, Numeracy, Accuracy, Communication, Accounts Payable, microsoft products

Experience: 2.00-5.00 Years

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