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Creditors Clerk

Smith Garb
Johannesburg Johannesburg Gauteng, South Africa
Closing date
Jul 18, 2024

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Job Role
Accounts Payable
Contract Type
Full Time
Reference: JHB007399-ES-1A big entertainment company located in Roodepoort is looking for an Creditors / Accounts Payable Clerk to join their team. Successful candidate will report to the Financial Manager. Preference will be given to immediately available candidates.
Roles and Responsibilities: The Creditors / Accounts Payable Clerk is responsible for processing invoices and payments, handling expense accounts. Analyses invoices and statements for accuracy and eligibility for payment. Ensures timely payments of supplier invoices and maintains accurate financial records and control reports.

Ensure that all supplier payments are made on time
Update and maintain accounts payable records
Reconciliation of supplier accounts and their balances and sign off
Updating and maintaining the payment schedule on a daily basis
Resolve payment issues with suppliers
Prepare and maintain the supplier database
Prepare and maintain a payment date workbook for all suppliers
Verify all new suppliers in accordance with the procurement policy
Ensure all supplier BEE certificates are up to date
Allocation of invoices to the system, scrutinising the expense ledger accounts
Ensuring the balance sheet documents are provided to the accountants for sign off
Maintaining major supplier reconciliations and files
Ensuring that all transactions on Purchase order system have been accounted for and attended to.
Ensure that intercompany debtors and creditors are balancing on a weekly, monthly and yearly basis
Ensure that the expense recoveries reconciliation is updated
Sign off on all payments submitted ensuring that all payment requests are accurate
Ensure that the branches send through supplier information in accordance with processes and policies
Ensure that suppliers charge costs in accordance with the relevant agreements
Ensure that all rentals and monthly costs have the necessary agreements in place
Follow up on all unusual costs in comparison to the previous month
Ensure that all age analysis are up to date and payments have been allocated
Review and sign off on all the accounts payable age analysis on a weekly and monthly basis ensuring that all
supplier accounts are balancing
Scrutinize the management accounts weekly ensuring that all allocation to the correct general ledger are correct
Scrutinize the management accounts at month end ensuring that all costs have been processed and whether
accruals need to be raised
Ensuring that accruals are raised for suppliers where invoices are not received, and these are followed up and
processed once received
Ensure that all invoices are compliant in accordance with the South African Revenue Services (SARS)
Provide documents requested by the accountant for submission to SARS
Ensure that all procurement workbook for each company has been updated on a monthly basis
Ensure that all board requests are adhered to and supplied to the Accountant and or Compliance Manager
Provide external auditors with requested information timeously
Any other duties as delegated by the Finance management team

Skills/Attributes required:

MS Excel & words
Strong analytical skills
Attention to Detail
Strong work ethic and high standards for achievement
Accounting skills preferably

Accounting systems used:

SAGE Evolution
Pastel Partner

Qualifications & experience:

Tertiary qualification in accounting/book keeping will be advantageous
2 - 4 years' work experience in a similar role
Understanding of full creditors function
Proficient in Microsoft packages (i.e.: Word, Excel, Outlook)
Good and effective communication skills (Verbal and Written)
Must be able to work effectively without supervision

R 192000 - Monthly

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