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Accounts Payable Associate, Travel & Expense

Creative Artists Agency
Los Angeles, California, United States
Closing date
Jun 17, 2024

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Job Role
Accounts Payable
Contract Type
Full Time
Who We Are

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA's diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world's top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.

The Role

We are looking for an eager Accounts Payable Associate to join our growing Travel & Expense team in Los Angeles. The Travel & Expense Associate will support our T&E Supervisor in processing daily expense reports (out-of-pocket, T&E, & P-Cards). This role involves ensuring T&E compliance in reference to CAA's T&E policy. The ideal candidate will thrive in a collaborative environment as well as an independent contributor. This role will require attention to detail and critical thinking skills. The ideal candidate will be solution-focused.


Auditing and processing of employee travel and expense report reimbursements using Concur Travel and Expense
Work closely with employees to ensure reports are filed timely and ensure compliance with travel & expense policy
Follow-up with employees on past-due expense reports and missing receipts
Assist with employee education on company travel and expense policy and efficient use of the Concur system
Provide support and answer inquiries from employees that come in via email, instant message, and/or phone call.
Identify process improvement opportunities to support expense report processing efficiencies
Assist the team with various month-end close activities
Daily reporting of issues and resolutions to management
Assist team with P Card validation and follow up with cardholders on missing receipts and unsubmitted reports as needed


Accounting or Finance Degree is a plus
Experience with Travel & Expenses is ideal
Excellent written and verbal communication skills
Must be organized, detail-oriented, and able to switch focus as needed
Strong customer service experience
2+ Years of experience


This role will be hybrid, based in the Los Angeles office.

Compensation: The base hourly rate for this position is in the range of $22.00-28.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.

Please provide complete and legible information. An incomplete application may affect your consideration for employment.

Creative Artists Agency, LLC (the "Company") is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee's or their dependent's reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

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