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Accounting Assistant

Holiday Inn Marlborough
Marlborough, Massachusetts, United States
Closing date
Jun 17, 2024

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Job Role
Accounts Assistant
Contract Type
Full Time
Job Overview: To ensure that accounting functions are completed in a timely manner and according to established policies.

Responsibilities and Duties:
• Ensure that all accounts are in balance.
• Handle accounts payable. Includes tracking system for receipt, approval, prompt transmission on appropriate summary forms. Research past due invoices. Maintain accurate records for transmittals and vendor files.
• Compile information for corporate audit packs.
• Verify phone revenue and pay tv revenue.
• Post city ledger payments.
• Prepare change orders.
• Prepare daily deposits and count the safe daily.
• Verify contents of safe with GM.
• Post charge and banquet tips.
• Maintain file of tax exemption certificates.
• Maintain over/short log for each shift each day.
• Report Food and Beverage receipts.
• Assist with Profit and Loss Program.
• Ensure proper End of Month reporting.
• Perform other related duties as assigned.

Specific Job Knowledge and Skills
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation.
• Basic knowledge of bookkeeping filing systems.
• Basic mathematical skill and ability to operate a 10 key by touch.
• Ability to effectively communicate both orally and in writing.
• Ability to perform repetitious work.
• Ability to meet deadlines.

Other Expectations:
• Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position.
• Due to the cyclical nature of the hospitality industry, associates may be required to work varying schedules to reflect the business needs of the hotel. This includes nights, weekends and/or holidays.
• All employees must maintain a neat, clean and well-groomed appearance (specific standards available).
• Employee is always required to take on the responsibility and wear appropriate Personal Protective Equipment (PPE) as determined by position and duties.
• Complies with health and safety rules, regulations and procedures to maintain a safe environment.

Working Conditions:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:
• Finger/hand dexterity in order to operate food machinery.
• Ability to grasp, lift and/or carry, or otherwise, move goods weighing a maximum of 200 lbs. on a continuous basis.

Environmental Conditions:
Inside: Protection from weather conditions but not necessarily from temperature changes. A job is considered "inside" if the worker spends approximately 75 percent or more of the time inside.

Any combination of education and experience equivalent to graduation from high school or any other combination of education, training or experience that provides the required knowledge of skills and abilities.

Licenses or certificates:
Food handler certification and any additional state or federal certification requirements.
Current CPR certification preferred.

All employees must maintain a neat, clean and well-groomed appearance (specific standards
Additional language ability preferred

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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